User manual AASTRA M720

[. . . ] The purpose of this guide is to guide you step by step in getting started with this new tool. It is simply a matter of getting acquainted with the everyday operations. There is nothing difficult or impossible to understand. Simply read and follow the instructions. [. . . ] *23 + Mailbox *45 Therefore, you can access enabling/disabling the forwarding or "Do not disturb" function by simply pressing the programmed key. *Depending on the programming done by the system operator 26 The programmable keys Changing programming You want to change the programming of a key. The last program remains stored. Erasing programming You want to erase the programming of a key. After selecting the key to delete the programming (the associated indicator flashes): Enter the type code or *. Press the key to finish. Identifying the programmed keys The paper label is used to indicate the name of the parties or functions programmed opposite each key (4 positions). 1 - Remove the transparent label protector by inserting a pointed object in one of the lower notches. 2 - Write the name of the party or programmed function in the label opposite the key. 3 - Replace the transparent protection. Label *Depending on the programming done by the system operator 27 The call forwarding function The call forwarding function* If absent or busy, you can forward your calls to another set or to your voice mailbox. Notes: - if you want to forward your calls to an outside number (for example, GSM), we recommend that you consult your system operator. - depending on the associated system version, you must lift the handset before carrying out the operation. Forwarding calls to another set You can forward your calls to another set; you have three possibilities. Forward immediately: To forward calls immediately: 1 - Successively press the keys or *. 2 - Enter the chosen extension number. All calls are immediately forwarded to the chosen set. Forward on no answer: To forward calls on no answer: 1 - Successively press the keys or *. 2 - Enter the chosen extension number. All calls are forwarded to the chosen set after a few rings. Forward on busy: To forward calls if busy: 1 - Successively press the keys or *. 2 - Enter the chosen extension number. All inbound calls to your set are forwarded to the chosen set. An audible message indicates that the action has been validated. *Depending on the programming done by the system operator 28 The call forwarding function Forwarding calls to voicemail* You can forward your calls to voicemail; you have three possibilities. Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. Forward immediately: To forward calls immediately: Successively press the keys or All calls are immediately forwarded to voicemail. *. A voice prompt welcomes you to the voicemail and gives you the different commands to access your voice mailbox. Simply follow the instructions. Mailbox No. # code # 2 - Enter the voice mailbox number followed by # and/or the secret code followed by # (*). Note: we recommend storing this sequence on a programmable key. A voice prompt indicates the number of messages received. The indicator goes out after the messages have been played. Program the access codes on a key: To make voicemail consulting easier, you can store your voice mailbox access codes on a programmable key (See section Programmable keys). Therefore, after calling the mail system, when the voice prompt asks you to enter the box no. and/or your secret code: Simply press the programmed key. A voice prompt indicates the number of messages received. Voice Mail *Depending on the programming done by the system operator ** Feature available depending on the associated system version 33 The multi-key function The multi-key function* A multi-key programmed set has only one directory number, but has personalized keys to enable it to process several calls at the same time. Therefore, you can answer your parties as the calls arrive and display the calls on hold. Note: This function will be programmed by your system operator. You must ask for a personalized key to be programmed for each call that you want to make at the same time. Example: for three simultaneous calls, ask for the multi-key function to be programmed on three keys. Communicating with the multi-key function The multi-key function must be programmed on at least two keys. Answer a call: When a call arrives on your set that is multi-key programmed, the indicator associated to the personalized key flashes. Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. Multi-key 1 - Press the programmed key. Lift the handset to talk with the party. [. . . ] After each key press, the new setting is played. The set stores the last setting. 50 Set settings Personalizing the set's secret code To access certain functions (unlocking the set, virtual desking function. . . ) a secret code is required. This code (different from the mail access code) is 0000 by default. You must personalize this code before use (for example, to unlock the set). Note: depending on the associated system version, you may need to lift the handset before carrying out the operation. 1 - Successively press the keys The display indicates "CODE ?". or *. xxxx (Current code) 2 - Enter the current code. Note: if it has not been personalized, the code is 0000 by default. xxxx xxxx 3 - Enter the new code twice. [. . . ]