User manual ACT WIN PRO TIME AND ATTENDANCE

[. . . ] ACTWin pro Time and Attendance This manual refers to ACTWin pro Version 2. 3 Time and Attendance Module and above. reserve the right to change the contents of this manual and the system it applies to without prior notice. While every effort has been taken by ACT to ensure the accuracy of the information contained within this document, ACT assumes no responsibility for any errors or omissions. No liability is assumed for damages resulting from the use of information contained within this document. Access Control Technology Unit C1, South City Business Centre, Tallaght, Dublin 24, Ireland. [. . . ] Enter a complete name for the absence type in the Description box. Paid Absences are absences where the employee is paid while absent, eg. Actual Absences are absences where the employee is absent but still working. Specify if the Absence type applies to Workdays, Weekdays or calendar days, eg. Annual leave normally applies to workdays only, but business leave may apply to Weekdays if the employee will be paid for working Saturdays. Page 3 Access Control Technology Time and Attendance 3. Configure Daily Schedules ACTWin pro The next step is to configure a daily schedule for employees. This is the most important step in the configuration process and should be setup by someone with in-depth knowledge of the company's work practices. Click on Time & Attendance -> Daily Schedule. Different daily schedules may be configured for different employees. For example, some employees may only work mornings, others may start early and finish early etc. 3 daily schedules are already built-in to the application and they may be modified for your company's requirements. The Standard Day schedule is a `9 to 5' schedule. Each schedule consists of a number of Time Windows. The Working Day time window is mandatory and appears in all daily schedules. Clicking Edit allows the Time window to be modified. Page 4 Access Control Technology Time and Attendance 3. 1 Working Day ACTWin pro The Start and End times specify when the day begins and when it is over. (The + symbol beside the End signifies midnight at the end of the day). Contracted Time specifies the number of hours the employee is expected to work. If the employee works less than the Minimum time or more than the Maximum time, an anomaly is generated. Page 5 Access Control Technology Time and Attendance 3. 2 Clocking In ACTWin pro Clocking In is used to assign a time window, where the employee is expected to clock in. Even though the employee may clock-in during this time, he is not considered working by the system until the End time. Click on OK to save the Clocking In time window. 3. 3 Clocking Out Clocking Out window is used to assign a time window when the employee is to clock out. If the employee clocks out during this time, work is considered over at the Start time. Page 6 Access Control Technology Time and Attendance 3. 4 Late Arrival ACTWin pro If the employee clocks in within this window, he is considered late. A serious lateness appears as an anomaly after the serious lateness time. Page 7 Access Control Technology Time and Attendance 3. 5 Rounding on clocking in This is used to round all the clock-ins during the day. ACTWin pro The Start and End times specify when roundings on the clock-ins takes place. (The + symbol beside the End signifies midnight at the end of the day). [. . . ] The columns show the daily schedule that is being used on each day of the week for the employee. Any absences or public holidays will show up in the events column. Double clicking on the item will show more details. The contracted time shows the amount of time the employee is supposed to work according to the daily schedule. [. . . ]