User manual ALCATEL-LUCENT 4020 VOICEMAIL

[. . . ] The difference between the two models is that the A4635H can support Fax Messaging. This user guide concentrates on the most important features of your voice mail system. In addition to this guide, voice prompts provide direction for keypad operations. Refer to the Alcatel 4635H/J Voice mail system management manual for additional information. 2 SYMBOLS USED IN THIS GUIDE The icons on the left hand side of each description box have the following meanings. Press or dial Listen Enter Password Record Message waiting Open the mailbox ! This icon will draw your attention to warnings. 3 3 LINKING TO THE MAILBOX Callers can reach your mailbox when there is a link to it. [. . . ] For instance, in the Administrative Options menu takes you back to the Personal Options menu; one more returns you to the Main Menu. Pressing while at the Main Menu disconnects you from the system. For instance, press when you have finished recording your personal greeting, or press when you enter a destination mailbox number. B New subscribers automatically hear the Standard Prompt selection, which offers only the Review and Send prompts from the Main Menu. As soon as you are comfortable with the basics, you will probably want to use Extended Prompts to hear prompts for all options or later to hear Rapid Prompts. B When a message is erased, you cannot get it back. B Saved messages are "archived" for the time specified by your system administrator. B The voice prompts give numeric keypad options. 6 6 REVIEWING MESSAGES This option allows you to listen to messages, send copies of them to someone else, reply to and receive your messages at other locations. 6. 1 Reviewing voice messages B The message waiting" indicator shows that a new message has arrived. The message waiting indicator LED flashes. Message Message is waiting waiting indication can also be a specific Open your mailbox dial tone, voice Listen to the messages prompt, etc. When each message ends, use the following options: Options 4 5 6 7 8 9 Replay Envelope Send a copy Erase Reply Save While listening use the playback controls: Play back controls 1 1 2 3 3 4 6 * # 3 1 Start of Message Back 10 Sec. End of Message Slower Faster Cancel Skip 7 B Reviewing all messages (new and old): Message is waiting Open your mailbox 1 Review Listen to the message The message waiting indicator is active. Press 1 and listen to messages, including those you have previously reviewed but skipped. 8 6. 2 Reviewing FAX messages FAX capability is an option only available on the A4635H. B The mailbox informs the subscriber that a new FAX message has arrived. Open your mailbox 1 3 1 Review FAX messages Unopened FAX You hear the number of unopened FAX messages. 6. 2. 1 Printing a FAX Review FAX message 2 1 Print FAX Primary destination For an alternate destination press 2 and enter the FAX destination number. 6. 2. 2 Setting up Fax printing Open your mailbox 4 2 3 1 Personal options Administrative options FAX options Select FAX options and type in the number of your FAX machine. To print all your FAXes automatically, Establish or change press 2 to set the Auto print ON. Enter number Press # # 9 7 SENDING VOICE MAIL MESSAGES B You can send a message directly to the mailbox of another voice mail subscriber. Open your mailbox 2 Send Record message Use play-back controls # Finish Enter destination number When you are recording the message you can use the playback controls: 1 to stop recording and play the recorded message. Enter a mailbox number or a distribution list or press to spell the name. Press to send or for press 'Delivery options'. Dial by name 1 GHI ABC 0 # Delivery options Send Delivery options 1 2 3 4 Private Urgent Message confirmation Future delivery 2 DEF 3 4 JKL 5 MNO 6 PQRS 7 TUV 8 WXYZ 9 0 # # Note: Voice mail Dial by name uses the number keypad. [. . . ] schedule Enter telephone number The system allows you to set two permanent schedules and one temporary schedule. 1 5 5 1 Press # to confirm each Enter start and end of period where you accept entry. Press 1 to continue or 2 to calls during weekdays change. Enter start and end of period where you accept calls during weekend Select type of message Here, we describe the standard Notification for all options. Carefully messages follow the Immediate notification instructions given for urgent messages by the system to Immediate notification take advantage for non urgent messages of the full set of schedule Confirm features. [. . . ]