User manual BUSINESS OBJECTS PRESORT 7.80C

[. . . ] Presort User's Guide Presort 7. 80c April 2007 Contact information Contact us on the Web at http://www. firstlogic. com/customer If you find any problem with this documentation, please report it to Business Objects in writing at documentation@businessobjects. com. Copyright Patents Copyright © 2007 Business Objects. Business Objects owns the following U. S. patents, which may cover products that are offered and sold by Business Objects: 5, 555, 403, 6, 247, 008 B1, 6, 578, 027 B2, 6, 490, 593 and 6, 289, 352. Business Objects, the Business Objects logo, Crystal Reports, and Crystal Enterprise are trademarks or registered trademarks of Business Objects SA or its affiliated companies in the United States and other countries. [. . . ] Set up one of your entry points (usually your local post office) as the default, then have Presort reassign the undetermined records to the default entry point. Have Presort abort the whole job at the first undetermined record found. 142 Presort User's Guide How Presort assigns mail pieces to entry points The rule In your Presort job file, the sequence of Entry Point Descriptions is critical. To maximize entry discounts, the sequence must be: 1. Local delivery offices (except the default, local office) 2. ADCs (Periodicals Science-of-Agriculture or Outside-County only) 4. Default entry point, usually the local office It does not matter how you arrange entry points within each of these levels. If you want, you can "nest" local offices within their serving SCF, and SCFs within their serving BMC. However, you must follow the same basic sequence--local offices, SCFs, ADCs (Periodicals), then BMCs. For example (this example does not include ADCs for Periodicals): Entry point sequence Entry point "nesting" Cedar Rapids office Waterloo office Des Moines office Cedar Rapids SCF Waterloo SCF Des Moines SCF Des Moines BMC Cedar Rapids office Cedar Rapids SCF Waterloo office Waterloo SCF Des Moines office Des Moines SCF Des Moines BMC Given this rule, you may not be able to arrange entry points by truck route or other considerations. We have a couple of other methods for getting your mail in truck-route order. You can use back-end processing, after the main presort process itself, to control the way that entry points appear in your output files and reports. The reason You must follow the basic sequence because of the way that Presort assigns mail pieces to entry points. As Presort reads each record from your input file, it compares the ZIP Code with the ZIP ranges of your entry points. It starts at the first entry point and works its way down. It stops the first time that it finds an entry point where the input ZIP falls into the ZIP range for that entry point. The record is then assigned to that entry point. Then Presort starts over again with the next input record. Chapter 6: Multiple entry points 143 Example For example, consider the map below. The service areas of two SCFs (and others not shown) lie within the BMC area. Our truck route includes stops at all three facilities. In the job setup, the SCFs have to come before the BMC. Thus the SCF pieces can be sifted out, leaving the rest for the BMC. If we set it up the other way--if the BMC came before the SCFs--the BMC would "catch" all the mail. By the time Presort got to the SCFs, there would be no mail left. Two or three entries at the same place You may end up with mailings that contain more than one destination-entry rate. [. . . ] You can use postage statements to show the counts per zone. These counts can be verified against the zones listed by ZoneShow. With the help of ZoneShow, you can show the USPS that the correct zone was indeed assigned to each mail piece. 308 Presort User's Guide Starting ZoneShow Start ZoneShow in DOS by typing this command at the C:\> command prompt. All of the items in italics below require your own paths and file names. [. . . ]