User manual CANON OCE PRISMAARCHIVE BROCHURE

[. . . ] For even more archiving flexibility, you can publish documents to CDs and DVDs. All of these capabilities are unified into one fully web-based GUI for simple, intuitive storage, access and retrieval. 3 Powerful, high-volume archiving software Automate and accelerate archiving Everything about this powerful software solution is engineered to make the archival process fast, easy and efficient. With Océ PRISMAarchive software, you can accelerate your workflow in several ways: • Automate time-consuming archiving processes to work more productively and cost-effectively and get more return on your technology investment • Accelerate archiving using a convenient archive link that integrates into Microsoft® Office® and Adobe® Acrobat® • Archive via web upload, to hot folders, using an Application Programming Interface (API) or Command Line Interface • Re-print short runs easily and efficiently. [. . . ] Web-based, integrated reprint and makeready capabilities are ideal for a variety of environments and applications. Use the integrated reprint and makeready archive for documents like course booklets for colleges or universities, a full range of manufacturing documents, technical documentation and manuals with mixed media, tabs with captions and more. When integrated with optional Océ DPconvert software, you can easily migrate your Xerox RDO library into an open PDF workflow. What’s more, you can use these capabilities to simplify reprinting. And you can set up a makeready archive that provides a convenient portal for organizing your prepress workflow. 1. Scan-to-archive With Océ PRISMAarchive software, you can set up a digital file cabinet and: • Organize a digital archive for all scanned documents providing staff and/or customers with convenient, webbased access • Publish to CD or DVD with an integrated, web-based search engine, providing a new service that expands print-for-pay revenue-generating opportunities 5 Archiving made easy 3. Reference and local reprint archive With Océ PRISMAarchive software, you can digitize and store transactional documents like invoices and statements to create a reference archive. Call center agents can use the reference archive during calls to see exactly what customers see on a paper invoice instead of a limited ERP view. Combine these products to create a reference and reprint archive: • Océ PRISMAsatellite for ERP® output management system: archive printed job as PDFs with metadata to enable efficient search capabilities. • Océ PRISMAproduction: to access entire AFP print jobs for reprinting, conduct structured searches and view individual documents. In addition, you can archive AFP print jobs along with all associated resources and index data (e. g. Using Océ PRISMAarchive software as a standalone product, you can archive any type of data in its native format, as long as you have the appropriate software for viewing or install a central converter to convert the archived file to TIFF or PDF for viewing in real time. Powerful, high-volume archiving software 4. A stand-alone archiving solution In addition to viewing documents, you can import documents from customized hot folders, Command Line Interface, Application Program Interface or web-based archives. For Microsoft Office or PDF documents, an optional plug-in creates an integrated archive button that allows users to add documents to the archive directly from any Microsoft Office or Adobe Acrobat program – with just a few mouse clicks. [. . . ] This defines the limit for the number of documents that the system can store and the number of new documents that the system an accept and c process at a time. The size must be calculated according to the customer requirements (amount, size and retention period of the documents to keep). • Disk space must be allocated for the operating system, the database (on the SQL Server computer if not local), the archives (locally or on the network), the content indexing archive (when full text search is used) and the working folders. [. . . ]