User manual HP 9200C DIGITAL SENDER

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Manual abstract: user guide HP 9200C DIGITAL SENDER

Detailed instructions for use are in the User's Guide.

[. . . ] HP 9200c Digital Sender User Guide HP 9200C Digital Sender User Guide Copyright and License © 2004 Copyright Hewlett-Packard Development Company, LP Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The information contained in this document is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. [. . . ] They are only available if the user logs in to the device, and if Microsoft® Exchange is being used as the network mail server. Guest: Non-authenticated users can save addresses to the Guest address book. The contents of this address book also include the Guest addresses from all digital senders and other devices that use the same HP DSS service. Private: Authenticated users can save addresses on the device and can use these addresses the next time they log in. The user can also use this private address book when logging in to any other digital sender or device that uses the same HP DSS service. Creating a recipient list To create a recipient list, follow these steps on the touchscreen of the graphical display: 1. Hold your finger on the arrow to scroll quickly through the list. ENWW Sending documents 21 4. Highlight the name to select a recipient, and then touch the Add button. You can change the address book that appears by selecting the All button to view all available address books, or the Personal button to see only the addresses from your Outlook address book. You can remove a recipient from the recipient list by scrolling to highlight the recipient, and then touching the Remove button. The names in the recipient list appear in the text line of the keyboard screen. You can also add a recipient that is not found in the address book by using the keyboard to type the e-mail address. Finish typing any necessary information in the CC:, Subject:, and Message text lines on the E-mail screen. You can verify the list of recipients by touching the down arrow in the To: text line. Touch Start or press the START button on the control panel to send the e-mail. Editing the address book If you are viewing your Personal address book, an Edit button appears in the lower-left corner of the Address Book screen. Touch the Edit button to add or delete addresses from your address book. More information For information about configuring digital sending with e-mail and all other send-to options, and for more information about the digital-sender address books, see the HP 9200C Digital Sender Support Guide. Using Secondary E-mail If the system administrator has made the feature available, a Secondary E-mail option will appear on the home screen. Secondary E-mail is designed for solutions that require an extra measure of data security. It differs from the regular e-mail feature in that the data between the device and the HP DSS server is encrypted. An rfc822-compliant e-mail message that includes the scanned data as an attachment is created in a folder on the HP DSS server. A third-party secure e-mail program, which is monitoring this folder, processes the e-mail message and sends it out in a secure manner. See the HP 9200C Digital Sender Support Guide for more information about configuring the Secondary E-mail feature. The process of sending an e-mail message on the digital sender by using the Secondary Email option is exactly the same as it is for normal e-mail. Faxing a document If the system administrator has made the feature available, the device can scan a document and send it to a LAN fax, Internet fax, or Windows 2000 fax service destination. NOTE Analog fax functionality is not available on the digital sender. 22 Chapter 3 Digital-sending tasks ENWW When you touch FAX on the control-panel display, the following screen appears. 1 2 9 1 2 3 4 5 6 7 8 9 8 7 6 5 4 3 Fax recipients list One-touch speed-dial buttons Configure button Speed Dial button Remove button Notify button Settings button Next Number button Phone Book button Follow these instructions to send a fax. [. . . ] The scan count indicates that it is time to replace the ADF Maintenance Kit. (See Digital-sender parts for the location of the scanner lock. ) The device is in sleep mode. The device was unable to validate the path you typed in for the send-to-folder feature. Provide your Windows network credentials to use the digital-sending feature. LDAP Server is not responding. [. . . ]

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