User manual HP COLOR LASERJET 4730 MFP

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Manual abstract: user guide HP COLOR LASERJET 4730 MFP

Detailed instructions for use are in the User's Guide.

[. . . ] HP LaserJet MFP Analog Fax Accessory 300 Send Fax Driver Fax Guide Copyright Information © 2005 Copyright Hewlett-Packard Development Company, L. P. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under the copyright laws. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. [. . . ] 14 Click Send Fax to send the fax or click Cancel Fax to edit the fax settings. Sending a fax by using the phone book To send a fax by using the phone book, use the following steps: 1 2 3 Open the document to be faxed in the software program in which it was created. Select the HP MFP Send Fax driver from the list of printers. ENWW Sending a fax by using the phone book 23 4 Note Click OK or Print. Click the button that sends a document to the printer. 5 Under Fax To in the HP MFP Send Fax dialog box, click the book icon. 6 In the Phone Book dialog box, select the name of each fax recipient and click To -> to populate the Fax Recipients field. 7 After you have added all of the fax recipients to the Fax Recipients field, click OK. 24 Chapter 2 Faxing ENWW 8 Under Include With Fax in the HP MFP Send Fax dialog box, clear Cover Page (Single recipient only) if it is selected. Note A cover page cannot be used when sending faxes to multiple recipients. If you do not clear Cover Page (Single recipient only), the following error message appears: 9 If the billing code feature is enabled, type the billing code under Billing Information in the HP MFP Send Fax dialog box. The billing code can be changed for any individual fax job. ENWW Sending a fax by using the phone book 25 10 To send the fax to all of the fax recipients with the default sender, fax quality, notification information, and preview preferences, click Send. Note Click the Setup tab on the HP MFP Send Fax dialog box to view the sender, fax quality, notification, and preview settings. 11 If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job appears. Review the fax for accuracy. Note The preview function is not available when you use Point and Print. Point and Print is a Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client. 12 Click View or use the zoom drop-down menu to change the size of the document preview. 14 Click Send Fax to send the fax or click Cancel Fax to edit the fax settings. 26 Chapter 2 Faxing ENWW Canceling a fax job Three methods are available to cancel a fax job: 1 2 Click Cancel Fax in the fax preview window. On the MFP control panel, press the fax icon and then press the red Stop/Cancel button. Note The status message Processing job must appear on the MFP when the red Stop/Cancel button is pressed to cancel the fax. Scroll to and touch CANCEL CURRENT TRANSMISSION. Note Scroll to and touch CANCEL ALL PENDING TRANSMISSIONS to cancel all of the pending fax transmissions. d Touch EXIT. Inserting special characters in the fax number The Fax Number text field accepts special characters in addition to the numbers 0 through 9. Table 1: Special characters Special Character () [] Function Use a hyphen in the fax number to make the number easier to read. Use an opening and closing bracket to hide a portion of the fax number so that it does not print on the fax cover sheet, call reports, or e-mail confirmations. Type brackets around the calling-card access code portion of the fax number to prevent showing this information. Canceling a fax job 27 * # ENWW Table 1: Special characters Special Character , Function A comma represents a 2-second pause when the fax number is dialed. Use multiple commas for a longer pause during dialing. Editing the phone book The phone book can be used to store the contact information that appears under Fax To in the HP MFP Send Fax dialog box. HP does not recommend editing or copying this file. Adding names to the phone book To populate the phone book, use the following steps: 1 Under Fax To in the HP MFP Send Fax dialog box, click the book icon. 28 Chapter 2 Faxing ENWW 2 In the Phone Book dialog box, click Add. 3 In the Add to Phone Book dialog box, type the recipient name, fax number, and company name in the text boxes. 4 5 6 Note Click OK. Click OK when you are finished adding names to the phone book. Contacts cannot be imported into the MFP Send Fax phone book from external e-mail programs. ENWW Editing the phone book 29 Removing names from the phone book To remove names from the phone book, use the following steps: 1 Under Fax To in the HP MFP Send Fax dialog box, click the book icon. 2 In the Phone Book dialog box, select the name that you want to delete and then click Delete. 3 Click OK when you are done deleting names from the phone book. 30 Chapter 2 Faxing ENWW Editing names in the phone book To edit names in the phone book, use the following steps: 1 Under Fax To in the HP MFP Send Fax dialog box, click the book icon. 2 In the Phone Book dialog box, select the name that you want to edit and then click Edit. ENWW Editing the phone book 31 3 In the Edit Phone Book Entry dialog box, edit the recipient name, fax number, and company name in the text boxes. 4 Click OK when you are done editing. 32 Chapter 2 Faxing ENWW 3 Configuration This chapter provides information about configuring the default settings for the MFP Send Fax driver by using the Edit Defaults button on the Setup tab: Setting the sender information Setting the fax quality Setting the notification settings Setting the cover page information Setting the preview preference Setting the fax driver printer preferences Setting the billing code configuration Note The default settings might have been set during the installation process. ENWW 33 Setting the sender information The default sender information is included on all faxes that you send using the MFP Send Fax driver, including cover pages. The sender information can be changed for individual faxes using the text fields on the Setup tab. Note A cover page cannot be used when you send faxes to multiple recipients. To set the default sender information, use the following steps: 1 2 On the Setup tab, click Edit Defaults. [. . . ] In the Automatic Configuration: drop-down menu, select Update Now. 5 Click OK. ENWW Functional errors 49 Changed settings do not take effect in a Point and Print installation If you are using a Point and Print installation, the notification, billing code, billing-code length, and fax-enabled features cannot be refreshed by using the Update Now feature. To make these setting changes take effect in a Point and Print installation, delete the Send Fax printer and then reinstall the printer. Note The fax preview function is not available when you use Point and Print. Warning messages The following warning messages might appear when you use the HP MFP Send Fax driver. PC fax feature may be disabled at the MFP warning The PC fax feature may be disabled at the MFP warning appears if the driver port has been changed. To update the configuration settings, use the following steps: 1 In the MFP Send Fax Warning message box, click OK. 2 Verify that the MFP firmware has been updated to the most current version available. See "Determining if the MFP Send Fax driver is supported by the MFP" on page 3. [. . . ]

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