User manual IRIS READIRIS PRO 11 QUICK GUIDE

[. . . ] Technical Support © 2009 Zones and options Readiris is a conversion tool to that transforms scans, images or PDF files into text based files. There is no editing done within the program. That will be done in the output application. When a document is scanned or opened within Readiris it places labeled overlays called zones on the picture. [. . . ] Realize that these zones can be changed if they are not suitable for your purpose. Beneath the language selection on the left is the output format selection. Clicking on the Format dropdown reveals numerous other choices. To open the output directly in the application of your choice click on choose and navigate to the program in Applications. Output Format Now it is time to set where the output is going by clicking on the bottom left button or Settings > Text Format. This brings up the Text Format dialogue. The choices are : HTML ODT DOCX XLXS PDF RTF Unicode - Used for Excel or Web pages - Open Document Format used with Open Office Word Processor - Used with Word 2008 - Used with Excel 2008 - Adobe Acrobat most often you will use the Image - Text option - Rich text format used for Word, Pages or Open Office, cross platform - Straight text Different options will appear with these selections. Pictured below left is the RTF which is the most commonly used. The next decision to make is in Layout which deals with the formatting of the output document. For the closest replication you would select Recreate source document and the sub options; Use columns instead of frames and Insert column breaks. There are occasions where such formatting is unneeded so the Create body text or Retain word and paragraph formatting are other options. The merge lines is checked by default but may be turned off if you are dealing with sentence fragments such as found in poetry or song lyrics. This will allow you to adjust the image within Readiris to either lighten or darken as needed. See the next page for an explanation of this process. Image Adjustment After scanning you can adjust the brightness and contrast to compensate for quality problems on the original scan. Go to the View menu and uncheck Image in Color. Return to View > Image Size and select Actual Size. This will zoom in on the document so that you can see the character shapes clearly. Go to the Process Menu > Adjust Image to bring up the adjustment dialog pictured below. The three controls let you brighten, adjust contrast and remove stray marks or specks. The idea is to adjust the slider and click on Apply to see the affect that is has on the quality of the text. When satisfied click on OK to save the changes. These changes apply only to the selected page. If this needs to be done across a range of pages you may want to consider pre-processing them in an image editor. Processing Once the document is scanned in or opened in the software the Recognize + Save button becomes available. The software can handle multiple pages to output to a single file. As more documents are added you will see thumbnails begin to line up on the fly out panel on the right. [. . . ] While Readiris Pro 12 is greatly improved over previous versions it will have trouble with forms. A form typically has lines, boxes, check boxes and the like and is intended to be filled out on screen. Readiris is intended to convert pictures of letters and numbers to actual text and numbers. Lines and boxes are usually graphical elements or table borders that require more advanced features of the word processor. [. . . ]