User manual KYOCERA FS-1118MFP

[. . . ] FAX System (K) Operation Guide Contents General Notice . 2-2 Selecting the Line Type (Inch Model Only) . 2-4 Entering Fax Information (Local Information) . 2-5 Setting the Current Date and Time (Date & Time Setting) . [. . . ] Passwords The FAX System does not use passwords when receiving confidential faxes. Passwords are used if required by the other party's fax machine. The maximum password length depends on the other machine. If the passwords do not comply with the supported length, confidential fax is not possible. Before using subaddresses, confirm the other party's password. The FAX System supports passwords of up to 20 characters, consisting of numbers, asterisks [*], the sharp symbol [#], and spaces. OPERATION GUIDE 5-11 Advanced Functions Subaddress-based Confidential Communications Confidential fax protects document confidentiality when you do not want unauthorized parties to view certain documents. If subaddresses are used for confidential fax, the faxed documents are not printed after reception. Instead, they are stored in subaddress boxes. Documents in subaddress boxes can be printed later when the appropriate party specifies them. You can also designate passwords for subaddress boxes to prevent others from printing the stored documents. NOTE: Subaddress-based confidential communications require that the other party's fax machine support subaddress and confidential communications. Subaddress-based confidential communications cannot be combined with encrypted communication. Setting Up Subaddress Boxes Perform the following procedure to register new subaddress boxes: NOTE: You can print the list of registered subaddress boxes. For more information, refer to Printing Lists of Subaddress Boxes on page 5-22. 1 2 3 4 5 Press System Menu/Counter. Press Enter. Menu : Detail/Edit Delete Add Box Cancel 5-12 OPERATION GUIDE Advanced Functions 6 Enter the subaddress of the box to set up. Entry : Cancel 7 Enter the box name. Press Enter. Box Name Entry : Box03 Cancel ABC Text NOTE: For instructions on entering characters, refer to Entering Characters on page 3-20. 8 Use the numeric keys to enter the box number. Press Enter. Box Number Entry : * (01 ~ 20) 3 Cancel 9 10 Press or to select Exit. Press Enter. Press left Select to return to the basic screen. NOTE: For instructions on assigning subaddress box passwords or changing box settings, refer to Modifying Subaddress Boxes on page 513. Modifying Subaddress Boxes Perform the following procedure to change settings for subaddress boxes: 1 2 Follow steps 1 to 3 in Setting Up Subaddress Boxes on page 5-12. Press Enter. OPERATION GUIDE 5-13 Advanced Functions If the box is password-protected, use the numeric keys to enter the password. Changing Subaddresses Change subaddresses as follows: 1 Press or to display Sub Add. Entry : 1234 Cancel Edit 1/ 4 2 Use the numeric keys to enter the new subaddress. Entry : Cancel Renaming Boxes Change box names as follows: 1 Press or to display Box Name. Press right Select. Detail: Box Name : Arlen box Cancel Edit 2/ 4 2 Enter the new box name. [. . . ] Ask the sender to use a slower transmission speed, then try receiving the fax again. Polling reception failed because no documents were loaded in the sender's FAX System. The other party's FAX System is compatible with the FAX System, but polling reception to receive their document failed because the required passwords failed to match during password-based communication, when password-based communication was enabled on their FAX System. Polling reception failed because the sender's password and recipient's station ID failed to match. [. . . ]