User manual KYOCERA KM-C2525E

[. . . ] OPERATION GUIDE FAX SYSTEM N KM-C2520/C2525E/C3225E/C3232E/C4035E Contents General Notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Legal and Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] When attempting an F-Code Based Confidential Communication or an F-Code Based Relay Broadcast Transmission with another fax of this same model, the last 4 digits of the subaddress that you enter must match the 4-digit subaddress that the other party has registered in their fax. F-Code password This code must also be entered by the transmitting party during an F-Code Based Confidential Transmission and F-Code Based Relay Broadcast Transmission. The F-Code password is used to designate the password of the desired box (equal to the F-Code Confidential Box or the F-Code Relay Box, as appropriate, in this fax) that is registered in the other party's fax. The acceptable length of the F-Code password differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the F-Code password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols * and #. 5-14 Other Features of this Fax NOTE: If you are going to receive documents into an F-Code Confidential Box registered in this fax, F-Code Based Confidential Communication is possible even if the transmitting party does not enter an F-Code password. In order to receive documents into an F-Code Relay Box, however, the transmitting party must enter the appropriate F-Code password. If you are going to transmit documents from this fax using the Bulletin Board function and if you register `0000' as the F-Code password for that operation, the receiving party will not need to enter an F-Code password during the actual reception procedure. What are F-Code Boxes? By using codes developed for F-Code based Communication, more functional fax communications such as Confidential Communication and Relay Broadcasting are possible with facsimiles made by other manufacturers. In order to accomplish this, you register in the memory of your fax, in advance, a memory box and use that box to transmit documents to, and receive documents from, the other party. That memory box is called an `F-Code Box' in this handbook and there are two such boxes in this fax: an `F-Code Confidential Box' when it is designated for F-Code Based Confidential Communication and an `F-Code Relay Box' when it is designated for F-Code Based Relay Communication. Each F-Code Box is registered with a subaddress and an F-Code password. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party's fax. In this fax, that box is registered as a 4-digit number from 0000 to 9999. The F-Code password is used to retrieve the documents from the box (equal to the F-Code Box in this fax). In this fax, that password is registered as a 4-digit number that can include any combination of the numerals 0 - 9 and the symbols * and #. NOTE: You can register up to 100 F-Code Confidential Boxes and 15 F-Code Relay Boxes in this fax machine. (Refer to Registering New F-Code Confidential Boxes on page 5-16 and Registering New F-Code Relay Boxes on page 5-26. ) If you want to check the information in regard to each F-Code Box, such as the box numbers and data regarding the existence of documents in each respective box, print out an F-Code Confidential Box List or an F-Code Relay Box List, as appropriate. (Refer to Printing Out an F-Code Confidential Box List on page 5-21 and Printing Out an F-Code Relay Box List on page 5-33. ) 5-15 Other Features of this Fax Communicating Confidentially (F-Code Based Confidential Communication) F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. NOTE: In order to use F-Code Based Confidential Communication, both the transmitting and receiving facsimiles must possess F-Code Based Communication and Confidential Communication capabilities. Registering New F-Code Confidential Boxes Perform the following procedure to register a new F-Code Confidential Box. IMPORTANT: When registering the subaddress for an F-Code Confidential Box, you must use a different number than all of the box numbers used for the Encryption Boxes and all of subaddresses that have already been registered for F-Code Relay Boxes. If, for any reason, you lose reference to an F-Code password, you will not be able to print out documents that are received into the corresponding F-Code Confidential Box nor will you be able to delete that box. [. . . ] Encryption Transmission was attempted, but was unsuccessful because the Encryption Box was not registered in the other party's FAX. Encryption Transmission was attempted, but was unsuccessful because the other party's FAX does not possess Encryption Communication capabilities. Encryption Transmission was attempted, but was unsuccessful because the Encryption Keys did not match. Encryption Transmission was attempted, but the other party was not dialed because the designated Encryption Key is not registered in your unit. 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