User manual MICROSOFT OUTLOOK 2003 QUICK REFERENCE CARD

[. . . ] This message is marked as urgent--you better look at it fast!· To Open a Message: Open the Inbox and click the message you want to read. · To Reply to the Message Sender: Click Reply button, the message, click the Send type your reply, and click the button or press <Alt> + <S>. · To Reply to All Message Recipients: Click the message, click the Reply to All button, type your reply, and click the Send button or press <Alt> + <S>. [. . . ] Choose to delete the message or replace the message with a new one in the dialog box and click OK. You can only recall a message if you are using MS Exchange Server and the recipient has not opened it. · To Resend a Message: Open the Sent Items folder. Double-click the message and select Actions Resend This Message from the menu. Enter new recipients in the message window and click Send. · To Save a Message as a Draft: Select File Save from the menu. The message appears in the Drafts folder. New button list · To Create a Distribution List: Click the arrow and select Distribution List. Click Select Members, select a name in the list, click the Members button and repeat for each name to be added. · To Delete a Distribution List: Select Tools Address Book from the menu. Select the list and click the Delete button. · To Create a Signature: Select Tools Options from the menu, click the Mail Format tab, and click the Signatures button. · To Change a Message's Options: Click the Options button on the Standard toolbar in the Message window to specify: + The level of importance of the message. + The level of sensitivity of the message. + If you want a read receipt to be delivered when the message is opened. Make sure that you're in the Inbox. Select Tools Rules and Alerts from the menu and click the New Rule button. Select the type of rule you want to create and click Next. Click the first piece of underlined text in the Rule Description box, which may be people or distribution list, specific words, etc. Specify the criteria--a person's name, a keyword, etc. , and click OK. [. . . ] · To Complete a Task: Check the task's check box. · To Delete a Task: Select the task and press the <Delete> key. Contacts · To View Your Contacts: Click the Contacts pane in the Navigation pane. · To Create a New Contact: Click the <Ctrl> + <N>. · To Edit a Contact: Double-click the contact. [. . . ]