User manual NEC TECHNICAL DRAWING-42XM4

[. . . ] The system plays all urgent messages first, then all regular messages. If the system does not know who left a message, it says that the message is "fro myour message box. " After you listen to the messages from a subscriber, you can reply immediately; you do not have to dial the subscriber's extension. To check new messages 1. Enter 1 for Yes, 2 for No. , ot refeR Optional playback features The system manager can set up special options for your mailbox to: Play your new messages automatically each time you call the system. Provide additional security by always requiring both a personal ID and a security code to play messages. [. . . ] After listening to an archived message, you must enter 3 7 to archive it again or it will be deleted. To archive a message While listening to a message, enter 3 7 to archive it. 6 5 egap no eg asseM a gniy fidoM :OSLA EES Archiving a Message Changing Your Greetings Callers hear a greeting before they leave a message. Your mailbox can have one o fthree greetings: standard, busy, or alternate. You can rerecord or switch between greetings only by telephone. If you want to give your callers the option of activating your pager you can have the technician set up one key dialing to your pager. For example you can add this option to your greeting: "or press 1 to beep my pager. " STANDARD GREETING The standard greeting plays when your extension is unanswered. A typical standard greeting is: "Hello, this is Pat Green. Please leave a message. " BUSY GREETING The busy greeting plays when your extension is busy. A typical busy greeting is: "Hello, this is Pat Green. Please leave a message. " For callers to hear your busy greeting, you must activate it. If you do not want to use a separate busygreeting, then record a standard greeting for all situations when you are unavailable. For example: "Hello, this is Pat Green. Enter 1 for Yes, 2 for No. To change the number to which calls are transferred 1. 3. , 9 K K K K K "Call from <caller's name spoken by the caller>. " This response means that the call is from a number outside the system, or from an internal extension that is not identified as a subscriber. "Enter 1 to take the call, or 2 and I'll take a message. " This response gives you a choice. Access your mailbox. Enter 7 6 4 1 4 to change the number to which your calls are transferred. Enter 1 for Yes, 2 for No. This feature may not be available at your site. Changing Call Screening Options The system can screen your calls. When call screening is turned on, the system asks the caller's name. Then it rings your extension, plays the caller's recorded name, and asks if you want to take the call. If you do not take the call, the system takes a message for you. If your system manager has set up call screening for your extension, you can turn call screening on and off. , To turn call screening on or off 1. Enter 7 6 4 1 5 to turn call screening on or off. Enter 2 to turn it off. This feature may not be available at your site. Changing Call Holding Options The system can hold a call until your extension is available. [. . . ] If your telephone keypad has letters, you also can spell your name for the system. The system uses your spelled name for the directory. Callers can enter the first letters of your name to locate you in the directory. You can remove yourself from automatic directory assistance so that callers cannot learn your extension number. [. . . ]