User manual NEC TECHNICAL DRAWING-61XM4

[. . . ] Respond to system questions by dialing 1 for yes or 2 for no. After you have logged in to the voice messaging system, you can use SOFTKEY New Old Lvmsg More Setup Quit SOFTKEY Arch Del Rew More Pause Ffwd Redir Reply Next Back SOFTKEY Arch Del Rew More Pause Ffwd Redir Next Back SOFTKEY Greet Pers Trf More Grps Deliv TO DO Check new messages. Repeat the previous 4 seconds of the message. Advance the message 4 seconds and resume playing. Stop message playback and prompt to redirect the message to another subscriber. [. . . ] ® Dial 7 to repeat the previous 3 seconds of the message. (Dial 8 again to resume message playback. ) ® Dial 9 to advance 3 seconds within the message. _ 0 ® Dial _ to hear caller ID information. Dial * to skip to the end of caller ID information. ) NOTE 1: NEW messages are those you haven't yet heard. A NEW message will not be deleted until you've had the opportunity to listen to it. NOTE 2: Messages are OLD once you hear them through to the recorded day and time. OLD messages are typically deleted at midnight of the day received unless they have been archived. 8 Le a v i n g Messages QUICK KEY 5 Send messages to other EliteMail FMS/VMS users directly from your mailbox. ® Dial 1 for YES when asked, "Would you like to leave any messages?" ® Dial the first 3 letters of the name of the person or the group you want to send a message to OR dial # # and the mailbox number. ® Dial 1 to confirm, otherwise dial 2. ® Dial * to end recording, otherwise dial # to re-record. ® Dial 1 for YES for Special Delivery options, otherwise dial 2. NOTE: Dial # # to switch between choosing by mailbox number or by name. SPECIAL DELIVERY OPTIONS When you leave a message, you can mark it for special delivery. ® Record your introduction when prompted. ® Dial 1 for YES to set Special Delivery options, otherwise dial 2. ® Dial 1 for YES to redirect the message to an additional mailbox, otherwise dial 2. A R C H I V E ( S AV E ) ® Dial 1 for YES to Archive the new or old message being reviewed. NOTE 1: You can redirect the same message as many times as you wish. NOTE 2: Once you listen to an old or archived message, you must archive it again to keep it from being deleted immediately. 11 KEEPING YOUR MAILBOX CURRENT Review and revise your Setup Options on a regular basis. GREETINGS · You can review the greetings you have recorded for internal and outside callers. Greetings can be re-recorded at any time. · An alternate greeting can be recorded and selected to accommodate special situations such as when you are out of the office. MESSAGE GROUPS · You can create your own message groups. When you send a message to a group, the message is sent to all members of that group. · A group can be private or open, allowing only you or all users to send messages to the group. · Use group maintenance features to list groups and members, add or delete members and delete established groups. TRANSFER AND DELIVERY OPTIONS Callers may be transferred and messages may be delivered to you in a variety of ways. Discuss available options with your system manager. · Call Transfer enables callers to be automatically directed to your extension or another programmed telephone number. [. . . ] ® Dial the mailbox number to which the recording should be addressed. ® Replace handset to terminate the call. The recording will be sent to the appropriate mailbox. NOTE 1: The mailbox number may be dialed at any time during the conversation before the recording party releases the call. If a mailbox number is not entered, the recording will be sent to your mailbox. [. . . ]