User manual NEC XEN IPK DIGITAL TELEPHONE

[. . . ] If the call is unanswered after a preprogrammed time interval, calls will also ring at the assigned secondary station. Ringing Calls To A Call Arrival Key Lift handset Converse Note 1: A Call Arrival key must be assigned to appear and ring at a Line Key/Feature Access Key. Note 2: A Call Appearance key must be available to answer an incoming outside call. Voice Announce Calls Ensure microphone (MIC) LED is lit Adjust Speaker volume Respond handsfree Note: The handset may be used at any time during the conversation or as needed Camp-on (Call Waiting) Receive camp-on tone while on another call Replace handset to disconnect present call OR press Hold and press the Hookswitch to converse with second party. Call Alert Notification With a call in progress Receive Call Alert Notification Press Hold, converse with second party Note 1: The second call may be placed on hold if the line appearance is assigned or if a Call Appearance key is available Note 2: Press flashing Line Key, Call Appearance key or Conf key to return to the first call. 3 Making Calls Internal Calls Lift handset Dial station number or 9 for the attendant (or reception) OR press Feature Access Key or One Touch Key programmed for Direct Station Selection Voice announce after tone burst or wait for ringing call to be answered. Note 1: When calling a digital telephone, dialling 1 after the station number will change ringing to voice or voice to ringing. Note 2: To directly access a personal voice mailbox on the Xen Mail system, press Message or dial 7 after dialling the station number. Outside Calls Lift handset Dial trunk access code i. e 0 OR press idle Outside Line Key Dial telephone number Converse Preset Dialling Dial the desired number Lift handset Converse Last CO/PBX Number Redial Lift handset Press Redial Dial Last Number Redial code # Converse Speed Dial ­ Using The Redial key Lift handset Press Redial and dial Speed Dial Memory Location: Station Speed Dial System Speed Dial Station Speed Dial Converse 80-99 00-79 OR press Feature Access key or One Touch Key programmed for 4 Speed Dial ­ Using The Softkeys Press the SYS. [. . . ] When the voice prompt is heard, enter the password and press #. Start a conference call from an off-premise location: Call a line that is directed to the Conference Bridge. When the voice prompt is heard, enter the password and press #. Start a conference call from an incoming outside call using an Attendant: Call the Attendant and ask to be transferred to a Conference Bridge extension. When the voice prompt is heard, enter the password and press #. Note: Default passwords: Conference #1 = 0001 Conference #2 = 0002 7 Call Park - System Set With a call in progress: Press Transfer Dial Call Park Set code 4 Replace handset Dial Call Park location 0-9 Retrieve From any station: Lift handset * Dial Call Park Retrieval code 4# Dial Call Park Location 0-9 Converse Note: If the dialled Call Park location is busy, dial another Call Park location (0-9). Station Busy/No Answer Options Automatic Callback Set When calling a busy digital telephone: Dial Automatic Callback code 0 Replace handset Answer When both telephones are idle originating telephone rings: Lift handset Call is placed automatically Callback Request Set When calling a busy or unanswered digital telephone: Dial Callback Request code # Replace Handset Answer Receive display and/or Feature LED message indication: Lift handset Dial #; request originator is automatically called Repeat above procedure to respond to additional messages Note: Callback messages are automatically cancelled once the originating station is called. Callback Request access code # must be assigned in system programming. Tone Override Set When calling a busy digital telephone: Dial Tone Override code to send tone Answer With a call in progress: Receive tone override signal Press Hold Converse with second party * * Wait for signalled party to answer If handsfree, a visual indication only ( ) will be provided on the telephone's display. Note: An Override Tone will be sent each time * is pressed. 8 Station Busy/No Answer Options (Continued) Step Call When calling a busy telephone: Dial 2 to advance to the next station number in that 10's group Voice Over Originate When calling a busy telephone: Dial Voice Over code 6 Announce message Answer With a call in progress: Receive Voice Over announcement Press Hold Converse with Voice Over originator Press Answer key to alternate between parties Whisper Page With a call in progress: Receive Voice Over announcement Press Feature Dial 65 Converse with Voice Over originator while monitoring first call Press Feature Dial 65 Converse with first caller while monitoring Voice Over originator Note: The Whisper Page Access Code may be assigned to a Feature Access Key or One Touch Key. Outside Call Dialling Options Save & Repeat Save With an originating outside call in progress: Press Feature Dial 9; called number is stored Replace handset Repeat Lift handset Press Redial Dial #; stored number is dialled 9 Outside Call Dialling Options (Continued) Store & Repeat Store With an outside call in progress: Press Feature Dial 7 Dial new phone number to be stored Press Feature Complete conversation and replace handset Note: Store & Repeat and Save & Repeat features cannot be used simultaneously. Note 2: While set, Call Forward All will override Call Forward Busy/No Answer setting. Note 3: If Call Forward All and Do Not Disturb are both set, the feature set last is activated. Note 4: A CFA/DND key may be assigned in system programming to set/cancel this feature. When setting Call Forward All, a destination station must be entered. A lit LED indicates that Call Forward All/Do Not Disturb is set. Cancel Press Feature Dial Call Forward All/DND cancel code 69 Press Feature Call Forward Busy/No Answer (B/NA) Set Press Speaker Dial Call Forward B/NA set code 43 Dial destination station number or voicemail Press Speaker Note 1: While set, Call Forward All will override Call Forward Busy/No Answer setting. Note 2: A CF B/NA key may be assigned in system programming to set/cancel this feature. When setting Call Forward Busy/No Answer, a destination station must be entered. A lit LED indicates that CF B/NA is set. Cancel Press Speaker Dial Call Forward cancel code 44 Press Speaker 12 Call Forward Destination From Destination Station Set Press Speaker Dial Call Forward All Destination set code 47 Dial your station number Dial destination station number or voicemail Press Speaker Cancel Press Speaker Dial Call Forward All Destination cancel code 48 Dial your station number Press Speaker Customised Message From display telephone: Press Feature Dial Customised Message code 70 Dial Dial # to select messages * to scroll through messages Dial return date and time if required (Month/Day, Hour/Minute, using 4-digit, 24 hour clock) Press Feature Note: When your telephone is set for Do Not Disturb, other display telephones will receive your message upon calling your station. Set Relocation Ask the Attendant to turn on the Set Relocation Mode. From the new location, press Speaker, then the LED lights. Dial Set Relocation code________ Dial your station number. Dial the Station Password (same as the Station Outgoing Lockout [Password] code). Hear the confirmation tone and then press Speaker. [. . . ] Note 2: Busy Lamp Field status indication will be provided on keys programmed for DSS. One Touch Keys Station Speed Dial (Outside Numbers) Press Feature Press Redial Press One Touch Key to be programmed Dial 0 Dial trunk access code i. e 0 (if necessary) Dial telephone number to be stored (16 digits maximum) Press Feature DSS/BLF (Stations) And Feature Access Press Feature Press Redial Press One Touch Key to be programmed Dial 1 and station number to be stored OR dial feature access code to be stored as indicated in the Quick Entry Guide Press Feature Note 1: Press Redial to insert a pause and Recall to insert a hookflash. Note 2: Busy Lamp Field status indication will be provided on keys programmed for DSS. 17 Speed Dial Name Input To add a name to each speed dial entry, press the dial pad number corresponding to the alpha character desired. i. e 2 = A, B, D, a, b, c, or 2 3 = D, E, F, d, e, f, or 3 4 = G, H, I, g, h, i, or 4 For the name Bob press: 2-2-6-6-2-2 Key Press Key 1 2 3 4 5 6 7 8 9 0 1st 1 A D G J M P T W 0 2nd 3rd @ B E H K N Q U X !+ [ C F I L O R V Y " , 4th ¥ a d g j m S t Z # 5th ] b e h k n p u w $ . [. . . ]