User manual NOVELL EVOLUTION 2.6

[. . . ] Novell Confidential Manual (ENU) 21 December 2004 Novell Evolution 2. 6 March 6, 2006 TM www. novell. com USER GUIDE Novell Confidential Manual (ENU) 21 December 2004 Legal Notices Novell, Inc. makes no representations or warranties with respect to the contents or use of this documentation, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. reserves the right to revise this publication and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes. makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. [. . . ] Pipe to Program: Sends the message to a program of your choice. This feature can be used to create automatic Web postings from e-mail messages or to perform additional message post processing not supported by Evolution. Run Program: Evolution runs an application. 5 Click Add Action if you need multiple actions. 6 Click OK twice. There is an easy shortcut for fast filter or search folder creation: 1 Right-click the message in the e-mail list. 2 Select one of the items under the Create Rule from the Message submenu. Creating a rule based on a message opens the filter creation tool with some of the information about the message already filled in for your convenience. 54 Evolution User Guide Novell Confidential Manual (ENU) 21 December 2004 If you have several filters that match a single message, they are all applied to the message in order, unless one of the filters has the Stop Processing action. If you use that action in a filter, the messages that it affects are not touched by other filters. When you first open the Filters dialog box, you are shown the list of filters sorted in the order in which they will be applied. You can move them up and down in the priority list by clicking the Up and Down buttons. Editing Filters 1 Click Edit > Message Filters. 2 Select the filter to edit, then click Edit. 3 Make the desired corrections, then click OK twice. Deleting Filters 1 Click Edit > Message Filters. 2 Select the filter to remove, then click Remove. 3 Click OK. Using Search Folders If filters aren't flexible enough, or you find yourself performing the same search again and again, consider a search folder. Search folders are an advanced way of viewing your e-mail messages within Evolution. If you get a lot of mail or often forget where you put messages, search folders can help you keep things organized. A search folder is really a hybrid of all the other organizational tools: it looks like a folder, it acts like a search, and you set it up like a filter. In other words, a conventional folder actually contains messages, but a search folder is a view of messages that might be in several different folders. The messages it contains are determined on the fly using a set of criteria you choose in advance. As messages that meet the search folder criteria arrive or are deleted, Evolution automatically adjusts the search folder contents. When you delete a message, it is erased from the folder in which it actually exists, as well as any search folders that display it. Organizing Your E-Mail 55 Novell Confidential Manual (ENU) 21 December 2004 The Unmatched Search Folder is the opposite of other search folders: it displays all messages that do not appear in other search folders. If you use remote e-mail storage like IMAP or Microsoft Exchange, and have created search folders to search through them, the Unmatched Search Folder also searches the remote folders. If you do not create any search folders that search remote mail stores, the Unmatched Search Folder does not search in them either. As an example of using folders, searches, and search folders, consider the following: To organize his mailbox, Jim sets up a virtual folder for e-mail from his friend and co-worker Anna. [. . . ] It allows access to e-mail that is typically stored remotely on a server rather than on a local hard disk. Often contrasted with POP. inline Displayed as part of a message or other document, rather than attached as a separate file. Contrast with attachment. LDAP Lightweight Directory Access Protocol. Allows a client to search through a large database of addresses, phone numbers, and people stored on a server. mail client The application with which a person reads and sends e-mail. [. . . ]