User manual NUANCE OMNIFORM FILLER 2 REFERENCE FOR MACINTOSH

[. . . ] OmniForm Filler Reference Version 2 for Windows 95/NT/3. 1 CAERE CORPORATION 100 Cooper Court Los Gatos, California 95030 European Offices: Caere GmbH Innere Wiener Strasse 5 81667 Munich Germany Please Note In order to use this program, you should know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. OmniForm Filler Reference Version 2 for Windows 95/NT/3. 1 Copyright© 1996 Caere Corporation. CAERE®, Logical Form Recognition, and OmniForm® are trademarks of Caere Corporation. Formonix is a trademark of Formonix, Inc. [. . . ] So far, this user has a database containing three records. The user can sort these records by date or other entries and search for information in any field. Record 1 Record 2 Record 3 Managing a Database - 43 Managing Database Records Managing Database Records This section tells you how to create a database of records and manage its information. It contains the following topics: · Creating New Records · Duplicating Records · Moving Through a Database · Searching Records for Information · Sorting Records · Recalculating Records · Deleting Records · Exporting Information · Exported Data and Shared Forms · Importing Information The form you open becomes the first record of a new database as soon as you fill in a field. You can then create new records with the same layout and fields and fill them with different information. Creating New Records If you have a form open and fill at least one field in the current record, you can create new records. You cannot create a new record if data protection was turned on in the form in the OmniForm Filler program. Contact your OmniForm Filler administrator or the form's creator if you need data protection turned off. Managing a Database - 44 Managing Database Records To create a new record: 1 Open a form. 2 3 Click in a field with the cursor or press Tab to place the cursor in the first fillable field. Enter information in the field. OmniForm Filler cannot create a new record until you fill at least one field in an empty form. A form with fields filled only by automatic calculations (such as a date field) is still considered empty by OmniForm Filler. You must fill at least one field manually before you can create a new record. Because a field is filled, you now have a database with one record in it. Managing a Database - 45 Managing Database Records 5 Fill in as many fields as you like. 6 Click the New button in the standard toolbar or choose Go To in the Records menu and New in its cascading menu. OmniForm Filler creates and displays a new, empty record with the same form design as the first one. Fill in this record with the appropriate information. Continue to create new records in this way as you need. 7 8 Duplicating Records You can duplicate any record in a database as long as it has information entered in at least one field. This is useful if you want to create records that will contain much of the same information. A form with fields filled only by automatic calculations (such as a date field) is still considered empty by OmniForm Filler. You must fill at least one field manually before you can duplicate a record. You cannot duplicate a record if data protection was turned on in the form in the OmniForm program. Contact your OmniForm administrator or the form's creator if you need data protection turned off. Managing a Database - 46 Managing Database Records To duplicate a record: 1 2 3 Open a form. Fill in the information you want duplicated. Choose Duplicate Record in the Records menu. OmniForm Filler duplicates and displays the new record. To change an entry in a filled field, tab to a field or drag your cursor over the entry to highlight it and then type a new entry. Moving Through a Database Once you have multiple records, use the Record buttons in the standard toolbar or the commands in the Records menu to move through a database. First Record Previous Record Record Number Next Record Last Record New Record First Record Click the First Record button or choose Go To in the Records menu and First in its cascading menu to move to the first record in your database. Previous Record Click the Previous Record button or choose Go To in the Records menu and Previous in its cascading menu to move to the record before the one you are viewing. If you are viewing record 3, for example, the previous record is record 2. Record Number The Record Number text box displays the number of the current record. [. . . ] read-only memory (ROM) Memory in which information can be read but not changed. Information is placed into read-only memory once Glossary - 83 during manufacture; it remains there as part of the computer's permanent instruction set even when the computer's power is turned off. read/write access The ability to display and make changes to a designated file. recalculate To reapply new or changed calculations to all selected records in a database. [. . . ]