User manual NUANCE PAPERPORT 4.0 FOR WINDOWS

[. . . ] TA B L E O F C O N T E N T S Chapter 1: Welcome to the PaperPort Software . 2 Add Notes, Highlight Areas, and Mark-Up a Page . 5 Convert Scanned Text into Text That You Can Edit . 7 Import Items From Other Applications . [. . . ] Select the stack in Desktop View. 2. You can also choose Unstack from the Desktop menu. Each page of the stack becomes a separate item on the PaperPort Desktop. s ble nt Ta onte C of 30 CHAPTER 4: STACKING ITEMS GIVING TITLES TO ITEMS AND STACKS When you first scan an item, it is Untitled, but you can give it a title up to 30 characters long, such as Smithers Contract or Letter to Dr. The more descriptive the title, the easier it is to quickly find the item you want. You can also give titles to stacks to help identify them. The stack title and page titles both appear above the stack so that, as you flip through the pages of a stack, you can see each page's title as well as the stack title. The stack title is in boldface type. As you flip through the pages, each page's title appears. If you don't want to see page titles with the stack titles, choose Per-Page Titles from the View menu. To give an item or stack a title in Desktop View: 1. Click its title, or choose Change Title from the File menu. 3. Type the new title and press Enter. To change a title in Page View, choose Change Title from the File menu. s ble nt Ta onte C of GIVING TITLES TO ITEMS AND STACKS 31 RELATED TOPICS IN HELP Work with Items on the PaperPort Desktop Create and Work with Stacks Work with Items in Page View s ble nt Ta onte C of 32 CHAPTER 4: STACKING ITEMS s ble nt Ta onte C of CHAPTER 5 Sending a Fax or E-Mail Message After an item has been scanned into PaperPort, you can send it as a fax, or as an attachment to an e-mail message. You do not need to print the item first; you can send it directly from the PaperPort Desktop without worrying about paper jams when faxing. If you want to add some notes to a fax, but don't want to mark up the original, you can annotate the item using PaperPort's annotation tools. The annotations can be "turned off" before the item is sent, in case you don't want someone to see your comments on it. See Chapter 7, "Annotating a Page, " for the steps to create annotations and to display or hide them. OVERVIEW The PaperPort software has several ways to send a fax or e-mail: s s s Select an item and drag it onto the fax or e-mail link icon Select an item and click the fax or e-mail link icon Choose the fax or e-mail application from the Links menu on the File menu 33 s ble nt Ta onte C of 34 CHAPTER 5: SENDING A FAX OR E-MAIL MESSAGE SENDING A SCANNED ITEM AS A FAX To send scanned items as faxes, your computer will need: s s A fax modem Fax software To send a scanned item as a fax from Desktop View: 1. Drag the item onto the fax link icon on the Link Bar. You can also click the fax link icon. 3. When the fax link icon is highlighted, release the mouse button. s ble nt Ta onte C of SENDING A SCANNED ITEM AS A FAX 35 4. When your fax software starts, send the scanned item as a fax. This sample shows the Delrina WinFax PRO window for sending a fax. The window that appears on your computer will be for your fax software. w NOTE: Instead of using the fax link icon, you can also choose Links from the File menu, and then choose the name of your fax software. To send a scanned item as a fax from Page View: 1. Display the item in Page View that you want to fax. 2. From the File menu, choose Links. 3. Choose the name of your fax software. 4. The fax software starts and you can send the item. s ble nt Ta onte C of 36 CHAPTER 5: SENDING A FAX OR E-MAIL MESSAGE w NOTE: In the sample, the name of the fax software is Delrina WinFax. [. . . ] You can re-title any folder, including the basic set of folders that you receive with PaperPort. w NOTE: The PaperPort Desktop is not a folder and cannot be renamed. s ble nt Ta onte C of SEEING THE CONTENTS OF FOLDERS 63 To give a folder a new title: 1. Click the folder's title to see the text box for editing the title. 3. Type the new title and press the Enter key or just click elsewhere on the PaperPort Desktop. You can also select the folder and choose Change Title from the File menu. SEEING THE CONTENTS OF FOLDERS The Desktop View displays the contents of the open folder. Thus, if you open the Medical folder, you will see all of the scanned items stored in that folder. [. . . ]