User manual NUANCE PAPERPORT DELUXE SOFTWARE 5.3 FOR WINDOWS

[. . . ] PaperPort Deluxe Software User's Guide FOR WINDOWS COPYRIGHT INFORMATION PaperPort 5. 1 Deluxe Software for Windows. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. AnyPort, AutoFix, AutoLaunch, FormTyper, MicroChrome, PaperEnable, PaperLaunch, PaperPort, PaperPort Deluxe, PaperPort ix, PaperPort Links, PaperPort mx, PaperPort PowerBar, PaperPort 3000, PaperPort 6000, PaperPort vx, PaperPortation, PaperPort Strobe, ScanDirect, SimpleSearch, SharpPage, and Visioneer are trademarks of Visioneer, Inc. PaperPort, Paper-driven, and the Visioneer logo are registered trademarks of Visioneer, Inc. [. . . ] The OCR software looks at each letter on a page, and if it recognizes the letter's shape converts it into the appropriate text character. When the analysis of the page is complete, the OCR software puts the text characters onto a page in about the same format as the pictures of text on the original scanned item. 33 s ble nt Ta onte C of 34 CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT The page is now a word processing document containing text that word processing applications can recognize. You can then edit the text as you normally would when word processing. If the scanned item contains smudges or handwritten notes, the OCR application will try to analyze them but, of course, will not be able to come up with a suitable match. For that reason, you should always try to scan clean copies when planning to use PaperPort's OCR feature. Also, you should carefully check the converted document to correct any mistakes that the OCR application made. Here's an example: The scanned words on this page are not text. The words are pictures of text, and can't be edited in a word processing application. For example, if you tried to select a line of text to reformat it, you couldn't. After being processed with the OCR software, the pictures of the text are now "real" text that a word processing application recognizes. You can select text, as shown here, to edit it. This example shows how the converted text would appear in Microsoft Word. s ble nt Ta onte C of CONVERTING AN ITEM TO TEXT 35 CONVERTING AN ITEM TO TEXT To convert an item to text, you first scan it into PaperPort. You can use OCR to convert text from either Desktop View or Page View. w NOTE: Text scanned in color cannot be converted using the OCR software. Change the scanner's scan setting to "Editing Text" which is designed specifically for OCR conversion. To convert an item from Desktop View: 1. Drag the item onto the word processing link icon on the Link Bar. You can also click the word processing link icon. 3. When the word processing link icon is highlighted, release the mouse button. w NOTE: This sample shows the steps for using PaperPort's built-in Visioneer OCR software and sending the converted text directly to a word processing application, in this case Word. If you have other OCR software on your computer, you send the text to it instead. You can also configure the word processing link to send text to the other OCR application. s ble nt Ta onte C of 36 CHAPTER 5: CONVERTING A SCANNED ITEM TO TEXT If the item is a stack, all pages are converted. To convert a single page of a stack, first use the Unstack1 button on the Command Bar to unstack the page, and then convert it. Instead of using the word processing link icon, you can also choose Links from the File menu, and then choose the name of your word processing software. The OCR software shows a progress window while the conversion is in process. 5. When the conversion is complete, the word processing application opens and you can begin editing the text. s ble nt Ta onte C of CONVERTING AN ITEM TO TEXT 37 w NOTE: PaperPort's built-in OCR software has an option to convert text to HTML format so that you can display the text on an Internet Web page. To convert an item to text from Page View: 1. [. . . ] To use this powerful search feature, make sure that the Content checkbox is selected in the Find Item dialog box. To use SimpleSearch to find an item in a folder: 1. In Desktop View, choose Find Item from the Search menu. 2. Type the text to identify the item. 3. [. . . ]