User manual NUANCE SCANSOFT PAPERPORT 3.6

[. . . ] TA B L E O F C O N T E N T S PART ONE: Getting Started Chapter 1: Quick Guide . 7 Organizing and Finding Scanned Items . 13 Printing a Spreadsheet to the PaperPort Desktop . 14 Letting PaperPort Do Your Typing (with OCR) . [. . . ] For example, if you have a multipage contract and have exceptions to the wording, you could add an annotation such as "Check This" at each place where the wording needs to be revised. Then when you have finished reading the contract, finding the annotations is a quick way to get to the clauses that need revision. w NOTE: You can find annotation text in both Desktop View and Page View. In Page View, PaperPort searches through the pages of the stack. If you use the process in Desktop View, PaperPort searches through all items on the desktop and selects the thumbnail that has the annotation. To find an annotation: 1. Click the Find button, or from the Edit menu in Page View, choose Find Annotation. The Find Annotation dialog box appears. To find the item while in Desktop View, choose Find Item from the Edit menu. Type the text that you want to find, and select the search options. 90 6: Getting Items On and Off the PaperPort Desktop s ble nt Ta onte C of 3. PaperPort begins searching for the text you typed. In Page View, the annotation that is found is selected. In Desktop View, the item with the annotation text is selected. To find the next occurrence of the annotation, choose Find Next from the Edit menu. w TIP: If the annotation you are looking for is on a page in a stack, find the stack in Desktop View, switch to Page View, and press F3. PaperPort finds the page with the annotation and displays it. USING WINDOWS OBJECT LINKING AND EMBEDDING You can insert a PaperPort item into another Windows application, such as Microsoft Word 6. 0, by using Object Linking and Embedding (OLE). The item will appear in the Word document, creating a special link between the PaperPort application and Word. An application that contains an OLE object is called a container application. Word 6. 0 is a typical container application for a PaperPort item. When you double-click the item in Word, PaperPort opens so that you can view or edit the item. Although you can perform some editing in PaperPort, generally you will want to edit the item by using one of the application icons on the PaperPort Desktop, such as Microsoft Paintbrush or one of the other graphics programs. Before starting, check to see if the container application that you want to use supports OLE. Look for the Insert Object command, which is usually found in the Edit or Insert menu. w NOTE: Not all Windows applications use OLE in the same way. If an Insert Object command is not available, check the application's user guide to see if it supports OLE. Using Windows Object Linking and Embedding 91 s ble nt Ta onte C of To insert a PaperPort item into another application: 1. In the container application, click where you want the PaperPort item inserted. From that application's Edit or Insert menu, choose Insert Object or a similar command. [. . . ] A document file format that is used with Adobe's Acrobat application. PDF, which stands for Portable Document Format allows files to be viewed using Acrobat regardless of the original application used to create the files. The tool on the Annotation Tool Bar for selecting an annotation to cut, copy, or paste. The sharpness of an image, measured in dots per inch (dpi). [. . . ]