User manual NUANCE SCANSOFT WORKING WITH PAPERPORT AND PAPERPORT DELUXE 7.0

[. . . ] Working with PaperPort and PaperPort Deluxe ® ® FOR WINDOWS COPYRIGHT INFORMATION PaperPort Software for Windows. Copyright ©1999-2001 ScanSoft, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. FormTyper, MicroChrome, PaperEnable, PaperPort, PaperPort Deluxe, PaperPort Links, PaperPortation, SimpleSearch, SharpPage, Visioneer Pro OCR 100, TextBridge, and the PaperPort logo are registered trademarks of ScanSoft, Inc. [. . . ] When the conversion is complete, the wordprocessing application opens, and you can begin editing the text. FILING ITEMS IN FOLDERS Desktop View provides an easy-to-use filing system for organizing your items. The filing system consists of folders shown in the Folder View and items shown on the Desktop. With PaperPort Deluxe, you can add other folders or attached devices, such as Zip disks or external hard drives, to the Folder View. With the PaperPort software, you can save items in separate folders similar to ordinary file folders, except that they are electronic. You can use folders to store and organize all your items. Although PaperPort has certain default folders, you can add new folders or change any folder's title and color. FILING ITEMS IN FOLDERS 17 The ScanSoft Documents folder and these subfolders are provided with PaperPort. The items of one of the folders appear on the Desktop. ADDING FOLDERS TO THE FOLDER VIEW (PAPER PORT DELUXE ONLY ) Adding a folder to the Folder View lets you use PaperPort to see a folder and its items that are located on your hard disk or on another device connected to your computer. After you add a folder to the Folder View, you can view any of its folders or items in Desktop View. In Desktop View, choose Add to Folder View from the File menu. The Add to Folder View dialog box appears. It shows the same device and folder information that you see in Windows Explorer. Select the folder on a drive or disk that you want to add to Folder View and click OK. The folder and its subfolders appear in the Folder View and items in the added folder appear on the Desktop. An icon identifies the folder as an added folder. In addition, the actual location of the folder on your computer, such as the C drive, appears in the folder title. 18 WORKING WITH PAPERPORT AND PAPERPORT DELUXE Note: When you first add a folder to the Folder View, choose Refresh Thumbnails from the View menu. In the Folder View, click a Folder or click the plus sign next to a folder if one appears. Any subfolders included in the folder appear in the Folder View. Click a subfolder to display its contents. Any items in the folder appear on the Desktop. This example shows four items in the Newsletters folder, which is located in the Articles folder. FILING ITEMS IN FOLDERS 19 Note: If you place an item into PaperPort, such as by scanning or capturing a Web page (PaperPort Deluxe only), the item is placed in the location that is currently selected in Desktop View. For example, if the Articles folder is selected and its items appear in Desktop View, then a scanned item is placed in the Articles folder. FILING ITEMS IN FOLDERS BY USING DESKTOP VIEW You can use the folders to store and organize different items. The easiest way to move an item into a folder is by dragging and dropping the item. You can file items one at a time, or you can file multiple selected items all at the same time. [. . . ] The following example shows how to set the preferences for Photoshop, scan an item, and open that item in Photoshop. Note: To scan an item with your PaperPort flatbed scanner and send it to ScanDirect, you use the PaperPort Scan Manager dialog box. For more information, see the online Help. On the Windows desktop, double-click the ScanDirect shortcut. [. . . ]