User manual PANASONIC KXTS580EX

[. . . ] · Receive messages from any touchtone telephone. · Be called at an outside telephone or be notified through your beeper, when there are messages stored in your mailbox. · Be notified by the message-waiting lamp on your extension that there are messages stored in your mailbox. · Create a "Personal Custom Service" for your callers. [. . . ] Included in "undelivered" messages are messages for which the recipient could not correctly enter the password. After listening, you have the option of deleting messages or changing schedules. · The System Administrator or the System Manager must authorize this feature before it can be used. 26 Subscriber's Guide Subscriber's Main Menu 6 3 2 1 Log into your mailbox. Press 6. Press 3. Press 2 to check Press 1 to change the status. the schedule or delete the message. 1 2 To cancel external message delivery To change the time and date On-hook. Press 1 or 2. 27 Subscriber's Guide 4 4. 1 Special Features Call Transfer Status Use this feature to specify how the VPS should handle a call when a caller reaches your extension. The following options are available: Call Blocking, Call Screening, Intercom Paging, Calling a Beeper, Transfer to Mailbox or Disable All Transfer Services. 1 2 Subscriber's Main Menu 4 1 3 4 5 6 To enable Call Blocking To enable Call Screening To enable Intercom Paging To enable Beeper Access To enable Transfer to Mailbox To disable All Transfer Service On-hook. Log into your mailbox. Press 4. Press 1. Follow the prompts according to your needs. · The Intercom Paging feature is available only if you are using a Panasonic KX-T series telephone system with APT/DPT Integration (see "APT Integration" and "DPT Integration" in the Glossary). 4. 2 Covering Extension The caller goes to the covering extension in 3 ways: · One way is via the Automated Attendant Service when the Incomplete Call Handling Status has enabled Covering Extension Transfer Status (see 4. 3 Incomplete Call Handling Status). · The second way is during a Personal Greeting announcement--if the caller presses [0] while a Personal Greeting is being played, she is sent to the covering extension or to an operator (if the covering extension is not specified). · The third way is while recording a message--if the caller presses [0] while leaving a message, she is sent to the covering extension or to an operator (if the covering extension is not specified). · To activate this feature, your System Administrator must assign a Covering Extension to your mailbox. 28 Subscriber's Guide Subscriber's Main Menu 4 2 Extension No. or Log into your mailbox. WHEN YOU REASSIGN THE COVERING EXTENSION 1 Press 4. Press 2. Enter the extension number. Extension No. 2 Press 1 to change. Enter the new extension number. Press 2 to accept. On-hook. · The caller will not know to press [0] for transfer to your covering extension. Therefore, the caller must be instructed. For example, you might record the Busy Greeting in this way: "Hi, this is Cindy. You must enter a distinct phone number to each device. · · The System Administrator or the System Manager must authorize this feature before it can be used. Message Waiting Lamp Notification Setting The VPS illuminates the message waiting lamp of your extension when your mailbox has a new message recorded. Setting Device Status For each device, the notification can be continuous, disabled, or enabled to a preset schedule. Only the System Administrator can set the notification to a preset schedule. Notification Number Assignment You can set up to 3 telephone or beeper numbers to ring when you wish to receive notification calls. · · 1 Subscriber's Main Menu 6 2 2 3 To change the Message Waiting Lamp Status To change the Device Status To assign a telephone or beeper no. Log into your mailbox. Press 2. Press the desired button. WHEN YOU PRESS 1 1 2 To Change To Accept On-hook. Make your selection. WHEN YOU PRESS 2 1 Device No. 2 3 To use for scheduling To use continuously To not use at all Select the status. On-hook. Enter the device number (1-3). 33 Subscriber's Guide WHEN YOU PRESS 3 TO CHANGE 1 2 3 1 FOR A CO LINE Line Access Code IF NEEDED Area Code Press 1, 2 or 3. Press 1 to change. Enter a Line Access Code to seize a CO line. Enter the Area Code. FOR AN EXTENSION Telephone No. Enter the telephone number and wait. To insert a pause or special command, enter the partial number and wait for the options menu. Press [4] to continue entering the telephone number. or Extension No. Enter the extension number. TO DELETE 2 1 or 2 or 3 Press 2 to accept. Press 1 or 2 for telephone or beeper notification. Press 3 to delete. On-hook. · · If you do not know your line access code, ask your System Manager. You will hear the following guidance as the Options Menu: To change, press To accept, press To review, press 1 2 3 . . 4 5 6 To add more digits, press To insert a pause, press To set dial mode, press . [. . . ] There are 6 forwarding settings available: (1) Forward All Calls (2) Forward Busy Calls (3) Forward No Answer Calls (4) Forward Busy or No Answer Calls (5) Forward to a CO Line (6) Forward Cancel. See Remote Call Forward to CO. Remote Call Forward to CO (Available with DPT Integration only. ) Allows the System Administrator to program Telephone number 1 and Telephone number 2 as the destination to which the callers are forwarded when the Remote Call Forwarding is set to an outside (CO) line. This feature must be enabled in the COS (Class of Service) setting to be utilized. See Remote Call Forwarding Set. Review Plays back a message. Rewind Replays the last 4 s of a message. 57 Subscriber's Guide Rotary Telephone A telephone capable of pulse dial only. [. . . ]