User manual POLYCOM NETWORK ADWARE SCHEDULER PRODUCT BROCHURE

[. . . ] Polycom® Network Aware SchedulerTM Ensure the success of your video conferences Outlook/Web Scheduling Network Routing Multipoint Optimization Network Aware Scheduler Reports Catering IP Bandwidth Control Management benefits More efficient users · Users schedule through a browser, Microsoft® Outlook® or IBM® Lotus Notes®; no new applications to learn · Users can receive calendar events directly in their own calendars · Less experienced users are provided with a wizard interface that leads them through the scheduling process Efficient use of video communication assets · Video communications can be scheduled to ensure resources are available when needed · Compatible with major equipment vendors · Optimizes resources with automated cascading and least cost routing of ISDN calls Reduces support costs · Users can easily schedule their own meetings or permit a conferencing manager to do it · Manages endpoints, MCUs, routers, switches, and nonvideo room equipment IT benefits Higher call success rates · With Network Aware Scheduler, when conferences are scheduled they won't be prevented/adversely impacted by unscheduled calls · Equipment is monitored 24/7 so any problems can be resolved before conferences fail Highest compatibility with Polycom equipment One support organization to call Single application for multiple video equipment manufacturers · Manages mixed video equipment from major manufacturers The Polycom Network Aware Scheduler makes it easy to schedule conferences. Polycom makes it easy by providing users with the power to invite guests, book rooms, select necessary equipment and reserve network bandwidth, all from within Microsoft® Outlook®, IBM® Lotus Notes® or through a simple wizard-like Web interface. More importantly, the Polycom Network Aware Scheduler provides the highest level of assurance that any conferences scheduled will take place as planned. [. . . ] With the greatest breadth and depth of integrated video, voice, and Web solutions, only Polycom delivers the ultimate communications experience. Our market-leading conferencing and collaboration technologies, supported by world-class service, enable people and organizations to maximize their effectiveness and productivity. Add to that the most experience and proven best-practices in the industry, and it's clear why Polycom has become the smart choice for organizations seeking a strategic advantage in a real-time world. Connect. Any Way You Want. Network Aware Scheduler Specifications Catering and services Arrange for food services or other equipment and materials to be brought in to meetings Integrated LDAP/AD Integrates with enterprise LDAP or Active Directory for automated user maintenance Remote alerts Notifies administrators on unreachable endpoints and conference failures Jitter/latency Enables diagnostic information on the performance of the video equipment Pre-defined Reports Over 20 different pre-defined reports available Call Detail Records Includes all parameters necessary for billing Diagnostic Reports Includes call failures, video utilization, event logs and trouble tickets Resource Management Reports Provides inventory information of video network devices and equipment Feature highlights Outlook/Lotus Notes/Web interface Choose between a fully integrated Outlook, Lotus Notes or wizard-like Web interface. Conferences can be modified, adjusted, or deleted through all interfaces Network bandwidth reservation Ensures bandwidth needed for scheduled conferences is available regardless of ad-hoc calls that may be launched Resources Provides expandable hierarchical access to conferencing resources for easy access while scheduling conferences Automatic call launch Automatically launches calls at scheduled time. Create both dial-out and dial-in conferences with passcode/pin numbers Filters Provides an easy search of available conference room resources based on specific room requirements, i. e. , date, equipment types, room size and type, and other capabilities Cascade MCU and Least Cost Routing Optimize network resources by automatically creating cascaded MCU calls and using IP backbone connections to long distance ISDN locations Automatic MCU selection Application will automatically determine if an MCU is required and whether it can be an embedded MP endpoint or stand-alone MCU Calendar Provides meeting scheduling. Scheduling conflicts are quickly identified and easily resolved Distributed scheduling Multiple servers can be deployed worldwide to ensure scheduled conferences are successful regardless of failed WAN links Call failure options Technicians are alerted immediately with ISDN back-up options should an IP call fail for any reason Conference management tools Provides tools to control scheduled events impacted by unforeseen circumstances Extend/restart/end conference Provides flexibility for users to control a conference Add/remove locations Add or remove locations to an active conference without disrupting the current conference Connect/disconnect Provides for easy disconnection and reconnection of conference participants without removing them from the conference Direct connect Support Direct Connect (non-dialed) and RS-366 (dialed) modes for dial-out through the MGC MultiProtocol Interface (MPI) Private/public/hidden rooms for scheduling Viewable images, pictures, and floor plans Scheduling Templates Administrators can create templates for users to simplify or force selecting certain conference features Time zone adjustment Users schedule events based on their local time and all time zones are matched Trouble ticket viewing The scheduler may view existing trouble tickets for selected rooms at any time View equipment availability View room equipment anywhere, anytime Customized Reports Available with hundreds of different parameters to select from and save report templates to rerun them regularly System requirements Server hardware (Minimum) Dedicated server Intel® Pentium® III, 550 MHz with 512 KB Cache 256 MB RAM 9 GB Hard Drive · · · · Server software · Either OS below - Microsoft Windows® 2000 Server, Service Pack 2 - Microsoft Windows 2003 Server · Optional: SQL 7 or 2000 Network client hardware · Intel Pentium processor, 200 MHz · 64 MB RAM Network client software · Windows 98/NT/2000/XP · Microsoft Internet Explorer 5. 5 or higher with Active X® control permission enabled · If using Microsoft Outlook, must be Outlook 2000 SR-1 or later or Microsoft Outlook XP · If using IBM® Lotus Notes®, must be Lotus Notes version 6. x or greater Supported device/equipment Most major vendors for video devices, MCUs, and gateways, gatekeepers, network equipment, room equipment and power devices. See www. polycom. com for detailed models and revisions Redundant server support available optionally Polycom Network Aware Scheduler comes with a 90-day maintenance support program providing for Software Update (Bug Fixes) and Upgrade (New Features) Releases as part of the product purchase. To continue to receive support and new product releases beyond 90 days, purchasing a maintenance contract is the most economical solution. Contact your Polycom Reseller or a Polycom Sales Representative for more details. ©2004 Polycom, Inc. [. . . ] For North America, Latin America and Caribbean (T) +1. 925. 924. 6000, (F) +1. 925. 924. 6100 270 Bath Road, Slough, Berkshire SL1 4DX, (T) +44 (0)1753 723000, (F) +44 (0)1753 723010 Polycom Hong Kong Ltd. , Rm 1101 MassMutual Tower, 38 Gloucester Road, Wanchai, Hong Kong, (T) +852. 2861. 3113, (F)+852. 2866. 8028 Part No. 3726-07676-001 Rev 10/04 Polycom EMEA: Polycom Asia Pacific: [. . . ]