User manual RICOH FAX 1180L

[. . . ] TELECOM LASER FACSIMILE Operating Instructions Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in this manual before using the machine. Laser Facsimile Security Security directives Laser safety For Europe/Asia For North America Declaration of conformity Notice to Users in EEA Countries Notice to Users Accessing Analog PSTN in EEA Countries Symbols for the main power switch Positions of Warning and Caution labels on the machine FCC Compliance Note to users in the United States of America Notice about the Telephone Consumer Protection Act (Valid in USA only) Note to users in Canada Remarque concernant les utilisateurs au Canada FCC Requirements Notice to users (New Zealand) 1 1 1 1 2 2 2 2 2 2 3 3 4 4 4 4 5 Copy Simple copy ECO mode copy Sophisticated copy Special setup for the copy Resolution setup Zoom setup Analysis origin setup Contrast setup Luminosity setup Paper type setup Paper tray selection Sheet-feed analysis margins setup Left and right printing margins setup Top and bottom printing margins setup Format paper setup 19 19 19 19 20 20 20 20 20 20 20 20 21 21 21 21 Environment Batteries and rechargeable batteries The product Users in the EU, Switzerland and Norway All Other Users 6 6 6 6 6 Fax Fax transmission Immediate transmission Delayed transmission Transmission with auto redial Fax reception Fax answering device Saving an access code Activating / Deactivating the answering device Printing fax messages stored in the memory Fax rerouting (Forwarding) Activating rerouting Setting the re-direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission in memory Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress Deposit and Polling Placing a document in deposit Polling a deposited document 22 22 22 22 22 22 23 23 23 23 23 23 23 24 24 24 24 24 24 24 24 25 25 25 25 25 25 Software use license Definition License Property Duration Warranty Responsibility Development Registered trademarks Notice 7 7 7 7 7 7 7 7 8 8 Installation Location conditions Cautions of use Safety information Safety During Operation Power Supply For Fax or Telephone Rules for use symbols Terminal description Command panel Presentation Entering Characters Using the Alpanumerical keypad Accessing terminal functions Packaging contents Device installation Installing the document feeder Loading paper Loading paper in the paper tray Handling of paper Humidity control Handling the unit Operator shocks 9 9 9 10 10 11 11 11 12 13 13 14 14 15 15 15 15 15 15 15 16 16 Parameters/Setup Date/Time Your fax number/Your name Type of network Geographical settings Country Telecommunication Network Language -I- 26 26 26 26 26 26 26 27 Contents Contents Moving the unit Handling the Toner Cartridge Feed cassette paper insertion Cartridge installation Paper delivery stop Starting your device Device connection Paper insertion in the manual input tray 16 16 16 16 17 17 17 18 Laser Facsimile Local prefix Transmission report Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception (MFP model only) Received faxes reduction mode Technical Parameters Printing the functions guide Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner 27 27 27 28 28 28 28 28 28 29 30 30 30 30 31 31 31 31 31 31 31 31 31 Printing Printing with the multifunction machine 42 42 Address book Add a contact to the terminal address book Add a group to the terminal address book Manage the address book Modify the information related to a contact Modify a group Delete a contact or a group from the address book Print the address book 42 42 43 43 43 43 43 44 Import or export a directory Import a directory Save your address book 44 44 44 Fax communications Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal Send a fax from application 44 44 44 44 45 Receive a fax Follow-up of fax communications The outbox The send memory (items sent) The outbox log The inbox log 45 46 46 46 46 46 Directory Creating Speed dial Creating Group dial Modifying a record Deleting a record Printing the directory Saving/Restoring the directory (Smart card option) 32 32 32 32 32 33 33 Fax parameters Access to fax parameters Description of the tab Log and Report Description of the tab Fax Parameters Cover sheet Creating a cover sheet Description of the tab Cover page Creating a cover page template 46 46 46 47 47 47 48 48 USB memory key (MFP model only) Use of the USB memory key Print your documents Print the list of files located in the key Print the files located in the key 34 34 34 34 34 Maintenance Service General information Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Printer issues Error messages Paper jam Scanner issues Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications 50 50 50 50 51 51 51 51 51 52 52 52 53 53 53 53 53 53 53 55 55 55 55 55 Delete your files located in the key Analyse the USB memory key content Save a document on a USB memory key Activate/deactivate file automatic deletion on a USB memory key 34 35 35 35 PC Features (MFP model only) Introduction Configuration requirements Installation Install the software on your PC Connections USB Connection 37 37 37 37 37 39 39 Uninstall the software from your PC Multifunction Terminal's Supervision Checking the connection between the PC and the multifunction machine MF Director Graphical presentation Utilities and applications activation MF Monitor Graphical presentation Display the consumable status Scan To Companion Suite Pro LL functionalities Document analysis Analysis with Scan To 39 40 40 40 40 40 41 41 41 41 41 41 41 - II - Contents Analysis from a TWAIN compatible software Character recognition software (OCR) 42 42 Laser Facsimile Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network. The device shall not be installed on bare ground. [. . . ] PAPER 1 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK. Paper out is indicated by a beep and a message on the screen. Received faxes are then stored in Important memory (icon "Fax Messages" flashing) to be printed as soon as you add paper into the feeder. Number of copies You may print incoming documents more than once (1 to 99). To set the number of each document received: 243 - SETUP / RECEPTION / NBR OF COPIES 1 Enter the wanted number of copies and confirm with OK. At each document reception, your fax will print the number of copies requested. Reception Mode This function allows you, when you connected an external device (telephone, answering machine) to your terminal, to select the device you wish to receive fax and / or voice messages on. You may choose between the following reception modes : · MANUAL : the terminal does not receive any documents automatically. When you receive a fax message, you must press the · · button to receive the fax message on your terminal. FAX : the Fax reception mode is launched on the terminal systematically. : the terminal handles reception of fax messages automatically, the external device handles reception of telephone communications automatically. Fax or PC reception (MFP model only) This menu, combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on: · fax, · PC, · PC if available, fax otherwise. For more details, please refer to Fax communications, page 44 in chapter PC Features. To set the reception mode: 241 - SETUP / RECEPTION / MODE 1 Select the required option and confirm with OK. 2 To exit this menu, press . Received faxes reduction mode This menu allows you to reduce received faxes for printing. This adjustment can be automatic or manual. Automatic mode This mode automatically resizes received faxes. To set automatic mode : 246 - SETUP / RECEPTION / REDUCTION Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper. . . ). If your fax printer is unavailable, you may choose between - 28 - 5 - Parameters/Setup Economy period two modes of reception: · reception mode WITHOUT PAPER, your fax saves the incoming messages in the memory, · reception mode WITH PAPER, your fax refuses all incoming subscribers. Laser Facsimile Parameter 4 - Echo protect Signification 2 To exit this menu, press . Manual mode : The machine proposes a 70 to 100 % reduction. Outside these values, the machine beeps for error. This fixed reduction will be used when printing received documents, regardless of the used paper format. To set the manual mode : 246 - SETUP / RECEPTION / REDUCTION 1 Select FIXED and confirm with OK. 2 Enter the reduction value (between 70 and 100) and confirm with OK. 3 To exit this menu, press . If this parameter is on, the on-line echo will be reduced during long distance calls. For some long distance calls (satellite), the on-line echo may disturb the call. Choice between transmission speed displayed or number of the page in progress. [. . . ] 2 Check the tone by pressing the button . 3 Check the prefix is correctly programmed and used. Laser Facsimile Code 04 - Non programmed number A number saved as a One-Touch button or abbreviated number is not valid, check it. (Example: a delayed transmission was programmed with a One-Touch button and this button has been deleted in the meantime). Code 05 - Scanning default An incident occurred with the scanner, for example, the sheet is jammed. [. . . ]