User manual RICOH FAX3900L

[. . . ] Before You Use This Machine Before you can send or receive fax messages, please take about 30 minutes to set up your machine. Set up your machine using the following procedures. Keep going. . . COVER_EN. pm6 1 9/18/00, 1:29 PM Installing the Toner Cassette 3. Pull the front cover release lever in the 5. Hold the toner cassette as shown in the illustration and set it in the machine. Make sure that the pins (marked with "p" in the step 4 illustration) on either side of the toner cassette slide along the guides inside the machine. 1 direction indicated by the arrow and open the front cover. [. . . ] ECM requires that the destination machine has the same feature. Parallel Memory Transmission With this feature the machine can call destinations while scanning documents. Compared with normal Memory Transmission where the machine calls once all the documents have been stored, it is quick to verify whether a connection has been made or not. Additionally, as scanning finishes more quickly than Immediate Transmission, it is useful if you want to take the document back to your desk immediately. However, if the connection cannot be made (for example if the line is busy), normal Memory Transmission takes place. After a Parallel Memory Transmission fails, a communication result report or a communication failure report is printed. Important Ì The file is erased if any of the following happen during transmission: · The Stop key is pressed. · There is not enough memory available. · A document becomes jammed. Note Ì Normal Memory Transmission still takes place when using the following: · Send Later · Transfer Request Ì By default, Parallel Memory Transmission is switched on. You can switch it on or off with the User Parameters. See P. 95 "User Parameters" (switch 07, bit 2). Ì When the amount of remaining memory drops below a certain level, the machine switches to ordinary memory transmission and the parallel memory transmission feature is disabled until more memory becomes available. 3 39 Smt4EN-Ad-F_FM. book Page 40 Monday, September 18, 2000 11:17 AM Other Transmission Features Printed Reports You can obtain reports from your machine either by having your machine print them out automatically, or by printing them out yourself. Note Ì You can switch the various reports on or off with the User Parameters. See P. 95 "User Parameters" (switch 03, bits 7­0). 3 File Reserve Report (Switch 03, Bit 2) If you switch this report on, it is printed immediately after you store a document in memory for Memory Transmission. It gives the file number, the time that it was stored, and the destinations (including any Group numbers that were selected). If you have switched this report off, a File Reserve Report will be printed only when a communication fails. Communication Result Report (Memory Transmission) (Switch 03, Bit 0) This report is printed out after memory transmission showing whether it was successful or not. If you have switched this report off, a Communication Failure Report will be printed only when a communication fails. Communication Failure Report (On if Communication Result Report is Off) (Switch 03, Bit 0) This report is printed if a memory transmission failure occurs after a job is completed. It is only printed if the Communication Result Report is switched off, and a communication failure occurs. Transmission Result Report (Switch 03, Bit 5) This report is printed out after immediate transmission showing whether it was successful or not. y Printing Part of the Image on the Report For reference purposes, the machine prints all or part of the first page of the document on the following reports. · Communication Result · File Reserve · Communication Failure Report 40 Smt4EN-Ad-F_FM. book Page 41 Monday, September 18, 2000 11:17 AM Printed Reports Report Formats GFRTUK0N. eps * * * COMMUNICATION RESULT REPORT (FEB. 1. 2001 9:19PM) * * * FAX HEADER:ABC COMPANY TRANSMITTED/STORE: FEB. 1. 2001 9:18PM FILE MODE OPTION ADDRESS RESULT PAGE 3 * * * JOURNAL(FEB. 1. 2001 11:07PM) * * * FAX HEADER:ABC COMPANY <TRANSMISSION> DATE TIME ADDRESS MODE TIME PAGE RESULT PERSONAL NAME FILE <RECEPTION> DATE TIME ADDRESS MODE TIME PAGE RESULT PERSONAL NAME FILE GFRTUK0N y The Mode Column See the bottom of the Journal for a full listing of symbols on the Journal. On other reports a code is given, informing the type of communication. y The Result Column OK: Successful communication E: An error occurred y The Footnote on the Journal Transmission counter: Total number of transmitted pages Reception counter: Total number of received pages 41 Smt4EN-Ad-F_FM. book Page 42 Monday, September 18, 2000 11:17 AM Other Transmission Features 3 42 Smt4EN-Ad-F_FM. book Page 43 Monday, September 18, 2000 11:17 AM 4. Reception Features General Immediate Reception Each page of a received fax message is printed as soon as it is received. [. . . ] P. 5 · Make sure the telephone line is correctly connected to the fax machine. · Your provider is conducting maintenance. Network Error Network Error [11-33] · The access point number is incorrect. P. 5 · Your provider is conducting maintenance. [. . . ]