User manual SHARP AR-FX7

[. . . ] MODEL AR-FX7 FACSIMILE EXPANSION KIT OPERATION MANUAL Page BEFORE USING THE FAX FEATURE BASIC OPERATIONS ADVANCED TRANSMISSION METHODS TRANSMISSION USING F-CODES CONVENIENT METHODS OF USE PROGRAMMING TROUBLESHOOTING KEY OPERATOR PROGRAMS APPENDIX 4 12 26 51 61 65 83 90 106 This equipment has been tested according to the pan-European TBR 21 regulation. It will operate on all analogue telephone networks which comply with the TBR 21. Please contact your dealer or network operator, if you are not sure whether your network operates according to TBR 21. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures. [. . . ] The sub-address and passcode programmed for a memory box restricts access to the box, and received data can only be printed by someone who knows the print PIN. This function is convenient when faxing sensitive documents, or when multiple departments share a single fax machine. The other machine 1 Your machine When data is printed 4 -1 Enter print PIN. (4-digit number) Document data, together with a sub-address and passcode, are sent to your machine. Sub-address 2 Check sub-address and passcode Do not match Passcode Match MARK 4 -2 Data is only printed if correct passcode is entered. MARK 3 Data is read into the confidential memory box (reception is permitted) As the above diagram shows, receiving a document to the machine's F-code confidential memory box is called F-code confidential reception, and sending a document to another machine's F-code confidential memory box is called F-code confidential transmission. 4 Note For Sharp's regular confidential transmission function, which uses the programmed sender's fax number and ID code, see "SENDING AND RECEIVING CONFIDENTIAL FAXES" on page 46. See "F-CODE MEMORY BOX" on page 105 for the procedures for creating, editing, and deleting F-code confidential memory boxes. Caution Take care not to forget the print PIN that is programmed in the F-code confidential memory box. If you forget the passcode, print it out in the key operator programs. ("LIST PRINT" (p. 107)) F-CODE CONFIDENTIAL TRANSMISSION F-code confidential transmission is performed in the same way as a normal transmission (see chapter 2); however, you must enter the sub-address (SUB) and passcode (SID) after the fax number of the other machine. (Omit the passcode if the other machine does not use a passcode. ) For the procedure for entering sub-addresses and passcodes, see "ENTERING A SUB-ADDRESS AND PASSCODE FOR A MEMORY BOX IN THE OTHER MACHINE" on page 53. F-code confidential reception is performed in the same way as normal reception (see chapter 2); however, you must inform the other party of the sub-address (SUB) and passcode (SID) of your confidential memory box. (Omit the passcode if a passcode is not programmed in the box. ) Note An F-code confidential transmission can be used in combination with the broadcast transmission function* (p. 27) or the timer transmission function (p. 30), and can be stored as a program (p. 74). *Only when the destinations are stored in rapid keys. F-code confidential transmission is not possible if the other machine does not support F-code transmission or does not have an F-code memory box programmed. Before performing an F-code confidential transmission, you will need to ask the operator of the other machine for the sub-address and passcode programmed in that machine. You can omit entry of the passcode if a passcode is not programmed in the other machine. A sub-address and passcode can be stored in a rapid key together with a fax number. To store rapid keys, see page 68. 57 TRANSMISSION USING F-CODES PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX A document received to an F-code confidential memory box can be printed by entering the print PIN (0000 to 9999) that was programmed when the memory box was created. Printing of the confidential document will take priority over any other jobs waiting to be printed. Note Make sure that a Transaction Report is set to to print out in the key operator programs so that you will be informed when a confidential document is received. ("TRANSACTION REPORT PRINT SELECT SETTING" (p. 99)) A document received to an F-code confidential memory box is automatically cleared after printing. Multiple faxes can be received to an F-code confidential memory box. 1 In fax mode, touch the [SPECIAL MODES] key and then touch the [MEMORY BOX] key. SUB ADDRESS 4 Press the numeric keys to enter the 4-digit print PIN. As each digit is entered, "-" changes to " ". If the print PIN you entered is correct, the message "PRESS [START] TO PRINT DATA" appears. If the address book screen appears, touch SPECIAL MODES ADDRESS REVIEW the [CONDITION SLOW SCAN MODE SETTINGS] key to DIRECT TX display the condition MEMORY BOX PROGRAM settings screen. To cancel the operation, touch the [CANCEL] key. ENTER PIN VIA THE 10-KEY. CANCEL 2 Touch the [PRINT DATA] key. If the passcode is not correct, the message "PIN IS NOT VERIFIED. " appears and you will return to the screen of step 3. To return to the screen of step 3, touch the [CANCEL] key. CONFIDENTIAL RECEPTION DATA PRINT DATA 5 Press the [START] key ( ). 3 Touch the memory box key containing the document that you wish to print. A ( ) mark appears to the right of memory boxes that have received documents. A memory box cannot be selected while it is being used for transmission. Printing begins. [. . . ] 49, 59 Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 Resolution, selecting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 RSPF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 S Scanning area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]