User manual SHARP DESK R3.1

[. . . ] Setup Guide for Network Scanner G Getting Started Establishing Settings from the Web page Setting Passwords Basic Settings for Network Scanning E-mail Server and DNS Server Settings Setting Up Destination Information Checking the IP Address of the Digital Laser Copier/Printer G Using the Network Scanner Using the Network Scanner Function Scanning Settings G Key Operator Program To Use the Key Operator Program G Troubleshooting Error Messages When Communication Errors Occur Important points when using Scan to E-mail G G Specifications Glossary Getting Started Before using the network scanner functionality, the following settings are necessary. 1. Set passwords Establish a password for the administrator and a password for users. (Passwords can be omitted if not needed. ) 2. Establish basic network scanning settings Select the transmission method for the network scanner function and establish settings for Scan to Email. 3. [. . . ] G If you exceed the number of pages that can be scanned while scanning an original, "Memory is full" will appear in the message display. To send the data that has been scanned to that point, press the OK key. To cancel the transmission, press the CLEAR key or the CLEAR ALL key. G If a misfeed occurs while an original is being scanned, remove the original according to the instructions in the message display. To resume scanning after removing the misfeed, press the START key. 10 Using the Network Scanner Scanning Settings When scanning an original, you can change the following settings. G Quality/Density settings (select the original image quality and adjust the density) G Resolution settings (select the resolution for scanning the original) G Format settings (select the file type and compression format for the image data to be created from the scanned original data, and select the composition of the image data file) G Original Size settings (select the scan size) G Duplex Scanning settings (settings for scanning two-sided originals) Setting the Quality/Density 1 Press the QUALITY key. 2 Select the quality with the keys. G Select "TEXT", "TEXT/PHOTO", or "PHOTO" as appropriate for the original to be scanned. TEXT: Original with normal text TEXT/PHOTO: Original with mixed text and photos. PHOTO: Photograph or illustration 3 Adjust the density with the keys, and then press the OK key. G The density display in the message screen will change from AUTO to a five-step display (manual setting). G To increase the density for an original written in pencil or an original with faint colored characters, press the key to move the setting toward . G To lighten a newspaper or other dark original, press the 11 Using the Network Scanner Setting the Resolution 1 Press the RESOLUTION key. 2 Press the keys to select the resolution, and then press the OK key. G 200 dpi, 300 dpi, or 600 dpi can be selected. NOTE G The resolution is initially set to 300 dpi as a default value. A resolution of 200 dpi or 300 dpi produces sufficiently clear image data for normal text originals. (200 dpi is equivalent to the "Fine" character mode used for facsimiles). The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the administrator of the server has restricted the file size). If transmission is not successful, you can try such measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original (Setting the Original Size). Setting the Format 1 Press the FORMAT key and then select the file type with the keys. G Either TIFF or PDF can be selected for the file type of the image data to be created, and uncompressed, G3, or G4 can be selected for the compression format. G Select one of the following settings: "TIFF (uncompressed)", "TIFF G3", "TIFF G4", "PDF (uncompressed)", "PDF G3", or "PDF G4". 12 Using the Network Scanner 2 Select the file composition with the key. keys, and then press the OK G Select either "SINGLE" or "MULTI". SINGLE: The scanned images are combined into a single file. MULTI: One file is created for each image page scanned (the number of files created equal the number of pages scanned) NOTE G To open the scanned image without using the software in the accompanying CD-ROM, the recipient must have a viewer program that can open the image format (file type) that was selected as explained above. The initial setting for the image format produces the smallest file (TIFF G4). If the recipient cannot open the image, resending the image in a different format may enable the recipient to open the image. Setting the Original Size 1 Press the ORIGINAL SIZE key. 2 Set the scan size for the original as desired, and then press the OK key. G The scan size can be selected as desired. For example, you can load an A4 document and then select B5 size to scan over a smaller range. G The scan size can be selected from standard sizes in both AB format and inch format. G Select AB format or inch format with the keys, and then select the desired size with the keys. 13 Using the Network Scanner Setting Duplex Scanning (When the Optional RSPF is installed) If the Digital Laser Copier/Printer is equipped with an optional Reversing Single Pass Feeder and you have loaded a two-sided original, follow the steps below to select duplex scanning. 1 Press the DUPLEX SCAN key. 2 Select "2-SIDED" with the key and then press the OK key. G The screen for selecting the two-sided original type appears. 3 Select the duplex style with the keys, and then press the OK key. or key to toggle the G Select "BOOKLET" or "TABLET" for the duplex style. [. . . ] An error other than the above has occurred. Important points when using Scan to E-mail Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection environment. [. . . ]