User manual SHARP MX-FRX7U

[. . . ] Please keep the manual in a safe place where it will not be lost. When the copy function, printer function, network scanner function, or fax function of a SHARP Digital Multifunctional System with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory. To ensure that the data security function of the data security kit provides maximum security, please observe the following: Exercise appropriate care in selecting the person that will assume the job of administrator for the data security kit. Be sure to change the administrator password immediately each time a new person takes over as administrator. [. . . ] While data clearing takes place, the percentage of data cleared and the number of repetitions is displayed. When the data has been cleared, the power briefly turns off and then automatically turns on again. If you wish to cancel after data clearing has begun Touch the [CANCEL] key. the administrator password entry screen will appear. Enter the administrator password with the numeric keys. As soon as the correct administrator password is entered, data clearing will stop and the power will turn off briefly and then turn back on automatically. Note that any data cleared prior to entry of the administrator password will not be restored (this data is lost). This setting is used to clear all data (printer user names, fax/image send destinations, received fax sender information) from the list that appears when "COMPLETE" is selected in the job status screen (page 1-15 of the "OPERATION MANUAL (for general information and copier operation)"). To clear the data, touch the [CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST] key. A message asking you to confirm the clear ("YES" or "NO") will appear. Touch the [YES] key to begin clearing the selected data. During clearing, progress will be shown as a percentage together with the number of repetitions. When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. This setting is used to clear the items indicated below, which cannot be cleared or initialized using the "CLEAR ALL MEMORY" setting (page 6) or "RESTORE FACTORY DEFAULTS" (page 15 of the "ADMINISTRATOR SETTINGS GUIDE") setting. Touch the or key to move between the screens. ) To clear the data, touch the [CLEAR] key. A message asking you to confirm the clear ("YES" or "NO") will appear. Touch the [YES] key to begin clearing the selected data. During clearing, progress will be shown as a percentage together with the number of repetitions. When data clearing is finished, the power of the machine will turn off temporarily and then turn on again automatically. This setting is used to enhance the security function. The number of times data clearing is repeated when "CLEAR ALL MEMORY", "CLEAR ALL DATA IN JOB STATUS JOBS COMPLETED LIST", or "CLEAR ADDRESS BOOK DATA/IMAGE SEND REGISTERED DATA" is executed can be set to any number from 1 to 7. [. . . ] (Normally the key appears in these screens. This program can only be used when there are print hold jobs that are locked because an incorrect pass code was entered. To release all locked print hold jobs, touch the [RELEASE] key in the "RELEASE THE LOCK ON PRINT-HOLD DATA MANIPULATION" screen. When there are no locked jobs, the [RELEASE THE LOCK ON PRINT-HOLD DATA MANIPULATION] key in the "SECURITY SETTINGS" menu screen is grayed out. [. . . ]