User manual SHARP NETWORK SCANNER TOOL LT

[. . . ] Network Scanner Tool R2. 7 User's Guide Copyright © 2000-2003 by Sharp Corporation. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws. Trademark Acknowledgements Sharpdesk is a trademark of Sharp Corporation. Microsoft® and Windows® are registered trademarks of Microsoft Corporation. Internet Explorer® is a registered trademark of Microsoft Corporation. [. . . ] The following sections describe how to configure the Network Scanner Tool using the three configuration tabs in the user interface. Process Definition Screen Process Definition Tab A Process Definition lists the steps that will automatically take place on a file once it arrives at the desktop. The Process Definition tab lets you: · · · · Create a new Process Definition Examine Process Definition options Delete an existing Process Definition Select a default Process Definition Keep the following in mind when working with process definitions: · The Email process definition does not save email addresses. As a result, each time the email client starts on your computer in response to receiving an e-mail request from the scanner, it prompts you for the destination address. Network Scanner Tool User's Guide 13 · The Convert by OCR process definition default is Rich Text Format (RTF). The resulting files are then placed in the Sharpdesk desktop folder. Convert by OCR is only available if Sharpdesk has been installed. · As the default, each process definition uses the first six letters of your computer's name followed by a "-" and the first five letters of the process definition name for the value shown on the copier's Desktop Profile name. For example: DavidL-Desk DavidL-OCR DavidL-Email · Only the process definitions with a check in the box next to their name are available to the copier user. Creating a New Process Definition To create a new process definition, simply click the New button on the Process Definition tab. This brings up the Properties for Sharpdesk Process Definition screen that lets you define the action or process to take when an image is received at your computer. Properties for SharpDesk Process Definition Screen Each Process Definition executes one or more of the following actions by setting up the appropriate attributes: · Note: Image Processing and Convert by OCR are only available if Sharpdesk has been installed. · If both the Image Processing and Convert by OCR options are checked, Image Processing executes first and Convert by OCR executes second. 14 Network Scanner Tool User's Guide · If Convert by OCR is selected, the Output Options for the Process Definition refer to the text document that is produced by the OCR process, not the original image. · Checking the box next to a Process Definition will add it to all copiers that are checked on the Copiers tab when the Apply button is pressed. Similarly, unchecking a Process Definition will remove it from all copiers that are checked on the Copiers tab when the Apply button is pressed. After setting up a Process Definition, click on the OK button so all process settings immediately take effect. Process Definition Properties Options The following options are available from the Process Definition Properties screen. Name This option lets you specify a name for a particular process. The name, local to your computer, is used as a reference and uniquely identifies the processing steps you setup. It is also used as a subdirectory and appears on the copier web page as the directory used in the desktop destination. Desktop Profile This 18-character name appears on the copier front panel. It is used to uniquely identify your computer and process name when the copier sends it an image. Initial If the copier has the capability to classify the desktop profiles on the copier front panel (in a tablike fashion), it will use this character. By default this field is filled with the character specified with the Setup wizard (if left blank, the user is prompted to enter an initial letter). Image Processing Checking the Image Processing box and then clicking on the Details button brings up the following Image Processing Options screen. This screen lets you: · Despeckle Remove small dots from images · Straighten Automatically straighten pages · Auto-Crop Borders are detected and images are cropped Image Processing Options Screen Network Scanner Tool User's Guide 15 Convert by OCR This option lets you change image files to text files using OCR (Optical Character Recognition). These options are the same as those available on the Sharpdesk Convert By OCR feature and are accessible by selecting the Details button. Note that the Details button is only enabled if the Convert by OCR box is checked. [. . . ] The contents of this screen match the specific copier selected when the Properties button is clicked. Each option in the Properties for Copier screen can be examined and/or changed just as it was using the New button. Deleting a Copier To delete a copier, simply select one from the Known Copiers list and then click on the Delete button. Any active Process Definitions residing on that copier will be removed as part of the copier delete process. 20 Network Scanner Tool User's Guide Enable/Disable a Copier You can enable or disable a copier for scanning to your computer by checking or unchecking the box next to the copier name. [. . . ]