User manual TANDBERG TELEPRESENCE MCU ACCESSING CONFERENCES QUICK GUIDE

[. . . ] 7 Creating a new conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Accessing other auto attendant menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Leaving a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Using in-conference features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] You may cancel the numeric ID entry (for instance to correct an error) by pressing '*'. Navigating the auto attendant using DTMF In an auto attendant, you can use the number keys on your endpoint to navigate through the menus; this is called `DTMF navigation mode'. DTMF navigation mode enables you to use the number keys 2, 4, 6, and 8 in the place of up, left, right, and down respectively. To enter DTMF navigation mode, press the pound/hash key twice as follows: ## The message `DTMF menu navigation enabled' appears briefly at the bottom of the auto attendant display. To exit DTMF navigation mode, press the pound/hash key twice as follows: ## The message `DTMF menu navigation disabled' appears briefly at the bottom of the auto attendant display. When in DTMF navigation mode, you will not be able to use the number keys to enter the numeric ID of a conference. Joining a conference The auto attendant's menu displays a list of all permanent conferences and any conference that is scheduled to take place at this time. Conferences are listed alphabetically by name. Select your conference using either FECC or DTMF navigation. If you do not see the conference that you want to join, verify the conference name, start time, and that your system adminstrator has enabled the conference on the auto attendant. If your conference does not appear on the auto attendant and you know the conference ID, you can type in the conference ID followed by hash/pound (#) to join the conference. 7 Using an auto attendant Creating a new conference If you system adminstrator allows it, you may be able to start a new conference that takes place immediately, known as an ad-hoc conference. To create a new conference, select Create new conference from the auto attendant menu. You will need to assign a conference ID and optional PIN (to restrict access to the conference). If you do not want to enter a PIN, press the pound/hash key (#) at the enter PIN voice prompt. When you have created the conference, other participants can join (refer to Calling in to conferences on page 3). Accessing other auto attendant menus The auto attendant may have links to one or more auto attendants giving you access to additional conferences. Leaving a conference When the conference ends, you will be automatically disconnected from the conference. If you want to leave the conference before it's scheduled end time, you can simply hang up/disconnect the call using the disconnect button on your endpoint. To disconnect a call when using ConferenceMe, simply close the application using the Close button in the top right corner of the window. To disconnect a call when using Movi, either click the Close button in the top right corner of the window, or click the Disconnect button. Returning to the auto attendant If you joined the conference from an auto attendant and want to return to the auto attendant: if you are using FECC, press zoom out. A menu is displayed; choose Return to auto attendant if you are using DTMF tones, press 7. Press 8 to navigate down through the options until you select Return to auto attendant. Press 6 to choose that option It is not possible to access the auto attendant menu using ConferenceMe or Movi. 8 Using in-conference features Using in-conference features After you join a conference, you can control many conference features directly from your video endpoint. Using FECC or DTMF navigation you can: Control conference views Select participants Control a participant's camera Controlling conference views The default behavior of the Cisco TelePresence MCU is to display the "loudest" participants in the most prominent layout panes. If there are more contributors than there are panes available, then the "quietest" participants are not shown. When you join a conference, it is possible to control the way participants display on the video screen. [. . . ] IN NO EVENT SHALL CISCO OR ITS SUPPLIERS BE LIABLE FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL, OR INCIDENTAL DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST PROFITS OR LOSS OR DAMAGE TO DATA ARISING OUT OF THE USE OR INABILITY TO USE THIS MANUAL, EVEN IF CISCO OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Cisco and the Cisco Logo are trademarks of Cisco Systems, Inc. A listing of Cisco's trademarks can be found at www. cisco. com/go/ trademarks. Third party trademarks mentioned are the property of their respective owners. [. . . ]