User manual TOSHIBA STRATAGY IVP8 VOICE PROCESSING SYSTEMS

[. . . ] Telecommunication Systems Division Voice Processing Systems Stratagy Flash, IVP8 User Guide June 2002 Publication Information Toshiba America Information Systems, Inc. , Telecommunication Systems Division, reserves the right, without prior notice, to revise this information publication for any reason, including, but not limited to, utilization of new advances in the state of technical arts or to simply change the design of this document. Further, Toshiba America Information Systems, Inc. , Telecommunication Systems Division, also reserves the right, without prior notice, to make such changes in equipment design or components as engineering or manufacturing methods may warrant. STG-UG-FL/I8-VA 4016217 Version A, June 2002 Copyright 2002 Toshiba America Information Systems, Inc. Telecommunication Systems Division All rights reserved. [. . . ] The system prompts you to record your reply at the beep. Press when done. 40 Stratagy User Guide 06/02 Send Messages Reply to the Current Message Append reply Press when done. The appended reply plays after the already recorded portion. The system prompts you to record at the beep. Send the message to additional destinations. You may repeat this step as often as necessary. Select Additional Destinations Enter one of the following destinations: User ID and press . Press again to record a reply without playing the user's name. Stratagy plays the user's name or User ID for confirmation. Note If your Stratagy system is designed with a fixed length number for your User ID, do not press after entering a User ID. See your System Administrator for specific operation of your system. You are prompted to enter the person's name. Stratagy plays the first name that matches the combination of the letters you entered. Directory Enter the first few letters of the first or last name (Q = 7, Z = 9). Press to select the name as the destination . . . or to hear the next name . . . or to cancel your entry and re-enter. Personal List Enter a list number (~). You are prompted for the destination list number. Stratagy plays the list comment or number for confirmation. See "Manage Your Lists" on page 60 to create or revise a destination (distribution) list. Stratagy User Guide 06/02 41 Send Messages Reply to the Current Message System List Enter a list number (~). Special Delivery You are prompted for the destination list number. Stratagy plays the list comment or number for confirmation. Ask your System Administrator for more information about System Lists. You can send a message as urgent, private, or with a return receipt request. The settings can be used in any combination and changed prior to sending the message. See "Special Delivery Options" on page 43 for instructions on using this option. Options Set Future Delivery You can have your message delivered at a future specified time and date. See "Future Delivery" on page 44 for instructions on using this option. Cancels the reply and returns you to Step 2 on page 40. Cancels the message and returns you to the Main Menu. Cancel reply Cancel and Return to the Main Menu 42 Stratagy User Guide 06/02 Send Messages Special Delivery Options Special Delivery Options You can send a message as urgent, private, or with a return receipt request. The settings can be used in any combination and changed prior to sending the message. When you send, forward or reply to a message, this option is available by pressing Special Delivery Options. Enter an option number: Set Urgent status (toggle) To remove the urgent status, press then again. Set Private status Urgent messages play first in the New Message Queue. Private messages cannot be forwarded. (toggle) To remove the private status, press then again. Set Return Receipt request (toggle) To remove the return receipt request, press then again. Return to previous Stratagy notifies you when and by whom the message was received and plays the original message. Note A message that is only partially heard (for five seconds or longer) sends back a return receipt to the sender. Stratagy returns you to the previous menu. menu Stratagy User Guide 06/02 43 Send Messages Future Delivery Future Delivery Stratagy can be configured so that your message is delivered at a future specified time and date. [. . . ] Stratagy notifies you when and by whom the message was received. The recipient is not notified that receipt verification was requested and cannot circumvent the procedure. There are two message queues: new and saved. The saved message queue contains messages that you saved or that were automatically saved by the system. [. . . ]