User manual ACCPAC SIMPLY ACCOUNTING 9.0-WORKBOOK

[. . . ] Workbook 002160235051 NEW VERSION © Copyright 2002 ACCPAC International, Inc. Publisher No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without written consent of ACCPAC International, Inc. Use of the software programs described herein and this documentation is subject to the ACCPAC International License Agreement enclosed in the software package. ACCPAC, the ACCPAC logo and Simply Accounting are either registered trademarks or trademarks of ACCPAC International, Inc. [. . . ] The History symbols disappear from the modules on the Home window, indicating that you can no longer enter historical information. Entering Purchases To record a purchase of inventory or services, you use the Purchases, Orders, and Quotes window. When you record purchases of inventory or services, the Vendors And Purchases, Inventory And Services, and General modules are affected. 64 Simply Accounting Entering Purchases The Purchases, Orders, and Quotes window looks like this: You enter information in the following fields: Transaction. The appearance and function of the Purchases, Orders, and Quotes window varies, depending on the type of transaction you select: Invoice. For recording details of an invoice from your suppliers (vendors) for a purchase you made. For recording details of goods or services you are ordering. (You will receive and pay for them later. ) Quote. For recording details quoted by your suppliers for goods or services you might want to purchase later. (You can convert the quote into an order or invoice if you decide to make the purchase later. ) The program stores the information from purchase orders and quotes for tracking purposes only; it does not update the accounts until you record a purchase invoice. Details of cash purchases appear in the Transactions By Account, All Transactions, and Purchase Transaction Details reports. You can also include cash purchases in the Vendor Aged report and Workbook 65 Entering Purchases in the Payments window, if you clear (uncheck) the Clear Transactions When Paid box in the vendor's record before you enter the purchase. Select a vendor from the list; the program automatically enters the vendor's address. If the vendor is not listed, you can enter a one-time vendor. Type the vendor's name, press the Tab key, and click Continue. You must pay one-time vendors at the time of purchase. If you select Purchase Order or Quote in the Transaction field, the program displays this field and fills in your company's name and address. You can accept this information or type over it. If you select Purchase Order in the Transaction field, the program automatically enters the next available purchase order number. You can accept it or type a different number or word to identify the order. If you want to fill an existing purchase order, select Invoice in the Transaction field, and then Pay Later, Cash, Cheque, or a credit card in the Paid By field. The program fills in the fields for the purchase, which you can accept or change. If you select Cheque in the Paid By field, the program automatically enters the next available cheque number. You can accept this number, or type a different number or word to identify the transaction. [. . . ] Simply Accounting calculates and displays the total invoice amount as $58. 33. The invoice should look similar to this (you may have to increase the window size to display all details): 5. 130 Simply Accounting Where To Now? 6. Click Process. You would create an invoice for Software Corp. by following the same procedure. Where To Now? Congratulations!You have completed the Simply Accounting Workbook. [. . . ]