User manual ADOBE DRIVE 2

[. . . ] ADOBE DRIVE 2. 0 USER GUIDE 2 © 2010 Adobe Systems Incorporated. All rights reserved. Adobe Drive 2. 0 User Guide Adobe, the Adobe logo, Creative Suite, Illustrator, InDesign, Photoshop, and Version Cue are either registered trademarks or trademarks of Adobe Systems Inc. in the United States and/or other countries. Microsoft and Windows are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. [. . . ] To perform a batch rename in Adobe Bridge, select the files, invoke the context menu and choose Tools > Batch Rename, set the desired options and click Rename. Adobe® Drive 2. 0 User Guide Working with remote files 14 Placing remote files in documents While working with a document in an integrated Adobe application, you can use the Place command to place a remote file into the document, just as you would with a local file. You can also drag a remote file from Adobe Bridge to an open document. Always add assets to the DAM server before placing them in a managed document. When you place a file that is not managed by the DAM server into a file that is managed, you cannot keep track of the placed asset's versions or status. View file status and versions in the Links panel The Links panel in Illustrator or InDesign displays additional information about placed files from the DAM server, identifying whether a linked file is being edited and which user is doing the editing. You can also use the Links panel to determine whether the linked file needs to be updated to a newer version from the DAM server. Adobe® Drive 2. 0 User Guide Working with remote files 15 The Links panel works the same way for remote files as it does for local files. For example, if a newer version of a linked file is on the DAM server, the Modified Artwork icon appears; if a file is missing, the Missing Artwork icon appears. Update the linked file as you would for a local file. In Illustrator, the Links panel identifies who is editing a linked file from a DAM server, as well as a status icon that describes the current state of the file (see "File status in integrated applications" on page 17). In Illustrator and InDesign, the status bar displays the file status icons. To view versions of a placed file, choose Versions (Illustrator) or Utilities > Versions (InDesign) from the Links panel menu. In Illustrator, a tool tip displays the version of a placed file when the pointer hovers over the name of the file in the Links panel. See application Help for more information about working with the Links panel and placed files. Adobe® Drive 2. 0 User Guide Working with remote files 16 Replace a placed file with a previous version You may find yourself working with multiple versions of a document that includes a link to a file with multiple versions. If you decide to promote an earlier version of the document that includes a link to an earlier version of the file, Adobe Drive 2. 0 automatically links to the current version of the file in the promoted document. For example, suppose you create an InDesign document, place a Photoshop file in the document, and create multiple versions of each file. If you then decide to promote an earlier version of the InDesign document, the link to the placed Photoshop file points to the current version of the file--not the version of the file to which you originally linked in the promoted InDesign document. Illustrator or InDesign may display a thumbnail of the version of the file to which you originally linked in the promoted document, but the link actually points to the most current version of the file. For example, when you package an InDesign document that displays a thumbnail of the correct version, InDesign replaces the thumbnail of the file with the most current (but incorrect) version. To resolve these version issues, replace the linked file with a previous version: 1. In Illustrator or InDesign, select the file in the Links panel. 2. Choose Versions (Illustrator) or Utilities > Versions (InDesign) from the Links panel menu. Select a version and click Promote To Current Version. Enter a version comment if desired, and click Save. Deleting remote files or folders You can delete remote files or folders from the DAM server using Adobe Bridge or the platform file browsers. [. . . ] Choose search criteria by selecting options from the Criteria and Match menus. Use the + and - buttons to add and remove criteria. See Adobe Bridge documentation for details of the search options. 4. When you are connected to a DAM server, you can choose one or both of the managed-file options: Search includes all versions of a file: When selected, expands the search to include all versions of a versioned file. [. . . ]