User manual ADOBE INCOPY CS2

[. . . ] Chapter 1: Copyright User Guide © 2005 Adobe Systems Incorporated. Adobe InCopy® CS2 User Guide for Windows® and Macintosh If this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this guide may be reproduced, stored in a retrieval system, or trans mitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of Adobe Systems Incorporated. Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement. [. . . ] You can also create a new assignment and move content to it. 1 Save the InDesign document. 2 In the Assignments palette, click the arrow to the left of the assignment name to display the contents of the assignment. 3 Select an item in an assignment. 4 Open the palette menu and do one of the following: · To move content to an existing assignment, choose Add to Assignment, and then select the desired assignment. · To create a new assignment as you move content, choose Add to Assignment > New, and then specify options in the New Assignment dialog box. 5 Choose Update All Assignments from the Assignments palette menu. If the assignment lists are short, you might prefer dragging content items to and from assignments and the Unassigned InCopy Content section. See also "Assignment file options (InDesign)" on page 130 To export content as separate InCopy files (InDesign) If your workgroup prefers working with separate files rather than using assignments, you can export InCopy content using the same method available in InCopy CS. Compared with creating a single assignment file with references to multiple content files and layout information, this method creates a separate file (. incx) for each text or graphics frame you specify in the document. To see the context of the content you are editing, you must also open the associated InDesign document (. indd). 1 In InDesign, create a document with one or more text frames, graphics frames, or placeholder items, and then save the document. 2 Do either of the following: · Select the text or graphics frame of a single story, or Shift-click to select multiple frames. · Click an insertion point in a story, or select some text in a text frame. 3 Choose Edit > InCopy > Export, and then choose one of the following options: Selection Exports all selected text and graphics frames. Layer Exports all content on the selected layer. All Stories Exports every story that has not been exported already. ADOBE INCOPY CS2 132 User Guide All Graphics Exports every graphic that has not been exported already. All Graphics and Stories Exports every story and graphic that has not been exported already. If you export all content in the document, and then add more text or graphics frames to the same document, you can save time exporting the new ones by using the Export > All Stories command again. InDesign exports only the new content. 4 Enter a name and location for the files, and then click Save. Note: The file name you specify is used as a prefix for identifying each exported content file in the file system. If you export multiple text frames, the first several characters of the text are automatically appended to the file name; for example, "mystory. Upcoming cycling events. incx. " For multiple graphics frames, the file names are formed as "mystorygraphic, " mystory-graphic-1, " and so on. The file name appears in the file system, in the InCopy story bar, and in status messages. 5 When prompted, click OK to save the content as managed InCopy files, in the InCopy Interchange Format (. incx). Also when prompted, save your InDesign file. The InCopy content is now managed, and is available to be checked out and edited by other users in the workflow. When you export content, you see the Available icon on the text frame (InDesign and InCopy), and in the Assignments palette (InCopy). The word [Available] appears in the story bar (InCopy). To export stories for use in InCopy CS (InDesign) To open an InCopy CS2 document in InCopy CS, you must save the document to the InCopy CS Story format (. incd), the file format used by the InCopy CS application. Be aware that stories created using functionality specific to InCopy CS2, might be modified or omitted when you open the file in InCopy CS. For example, footnotes (a new feature in InCopy CS2), will drop out. 1 In InDesign, do either of the following: · Select the text frame of a single story, or Shift-click to select multiple frames. · Click an insertion point in a story, or select some text in a text frame. 2 Choose Edit > InCopy > Export, and then choose one of the following options: · Choose Selection to export all selected text frames. · Choose All Stories to export every story that has not been exported already. If you export all content in the document, and then add more text or graphics frames to the same document, you can save time exporting the new ones by using the Export > All Stories command again. [. . . ] See WMF files, EMF files metrics kerning 205 Microsoft Excel importing spreadsheets from 146, 148 importing tables from 241 Microsoft Word import options 147 importing styles 189 importing tables from 241 INDEX 298 importing text from 146 importing text from early versions 147 migrating to Adobe Version Cue 2. 0 75 Minimum option (justified text) 234 missing fonts 203 mistakes, undoing 28, 142 moving See also cutting content between assignments 131 objects numerically 117 multibyte fonts 261 multiline composer. See composition, paragraph multimedia, exporting to PDF 264 multiple master fonts 204 multiple story files assignments 96 story separator bar 96 viewing 96 N navigating, position markers 153 nested styles applied to bullets and numbering 228 applying to text 196 creating 197 drop caps 196 options 198 removing formatting 198 New Assignment command 129 New Attribute command (XML) 277 New command 97 New Note command 170 New Project command 39 New Tag command 270 Next Note command 171, 172 Next Style option 190, 193 No Working Copy file status, in Version Cue 44 nonbreaking hyphens, inserting 234 nonbreaking spaces, inserting 156, 234 None privilege, in Version Cue 85 non-PostScript printers 256 nonprinting characters displaying 178 viewing 152 Note tool 282 notes about 168 adding 170 anchors and bookends 168 converting to/from text 170 copying 170 deleting 173 duplicating 172 editing 172 expanding or collapsing 171 exporting 173 exporting to PDF 264 finding and changing 172 managed workflow 144 markers 168 navigating 171 Notes Mode 170 Notes palette 169 preferences for 173 printing 173, 257 selecting 172 splitting 170, 171 numbered lists about 227 alignment 231 changing formatting 228 changing options 231 converting to text 232 creating 228 fixing inconsistent formatting 228 indenting 229 nonadjacent paragraphs 231 paragraph styles 231 separators 228, 231 Start At option 231 in tables 231 unable to select numbering 228 O Offline Copy file status, in Version Cue 44 old style figures, OpenType fonts 203 online training 9 Only Copy file status, in Version Cue 44 Open command documents (stories) 97 XML files 267 Open file status, in Version Cue 44 open password (PDF) 264 opening assignments 93 documents (stories) 97 notes 171 XML files 267 OpenType fonts about 201 alternate glyphs in 153 applying special attributes 202 installing 202 small caps 203 stylistic sets 203 swashes 202 OPI comments 262 optical kerning 205, 207 optical margin alignment 218 optical size axis (of fonts) 204 optimizing display performance 118 PDF files 264 Ordinal option (OpenType) 202 orientation. See paper orientation origin, ruler 104 orphans 217 Out of Date icon 140 Outdated Copy file status, in Version Cue 45 overriding lock files 142 paragraph or character styles 194 overset cells in tables, clipping contents 250 overset indicator 18 overset text 101, 178 P page breaks 157 page guides 106 page information, printing 258 INDEX 299 page layout See also frames, master pages changing 96 saving settings as a preset 98 updating 141 page size, maximum 259 pages exporting to PDF 264 masters 152 printing 12 scrolling 25 turning 25 viewing 25 palettes See also the palette name about 13 collapsing 14, 16 customizing 15 docking or floating 16 resizing 15 saving as a workspace 16 showing and hiding 14 paper orientation 258 paper size 258 Paragraph Composer 218, 236 Paragraph palette 214 paragraph rules about 216 Paragraph Rules command 216, 217, 285 paragraph styles See also character styles about 187 applying 191, 192 applying to multiple paragraphs 193 basing on other styles 190 breaking link with text 194 bulleted and numbered lists 231 clearing overrides 194 converting bullets and numbering to text 191 creating 187 deleting 191 editing 189 exported to PDF 263 finding and changing 195 importing from Adobe InCopy 132 importing from other documents 188 mapping imported Word styles 189 mapping to XML tags 268, 269 overriding formatting 194 Quick Apply 192 redefining 189 showing and hiding 21 paragraph symbol, inserting 155 paragraphs aligning to baseline grid 219 balancing 220 controlling breaks 217 formatting 214 keeping lines together 217 right-indenting last line 222 rules above or below 216 spacing between 215 passwords for PDF 264 Paste command 240, 245 pasteboard See also background changing size of 106 ruler guides on 106 viewing 25 pasting adjusting spacing automatically 151 cells in a table 245 table into another table 241 text in a table 240 text with or without formatting 150 PDF compression 262 PDF files See also Adobe Acrobat creating 100 exporting 262 fonts and 261 OPI comments, preserving 262 passwords 114 security settings in 264 setting export options 262 PDF files, exporting bleeds 114 transparency 115 PDF files, importing 114 PDF Writer 256 performance, display quality and 118, 119, 120 pink highlighting (in substituted fonts) 204 Place command See also importing import options for 112, 113, 114, 115 in Version Cue 50 spreadsheets 241 tables 241 text 145 text in tables 240 placeholder frames, in assignments 130 placeholders about 23 showing and hiding 23 placing See also importing graphics 108 graphics into frames 109 spreadsheets 241 tables 241 text 145 text in tables 240 plug-ins 9 in Adobe Store 9 PNG files gamma correction 113 transparency 113 Position Marker command 26 position markers 153 Position tool about 116 setting mask options 116 PostScript files about 259 creating 259 PostScript Printer Description files. See PPD files PostScript printers, setting up 256 PPD files INDEX 300 about 257 selecting in Mac OS 257 selecting in Windows 257 setting up 257 Preference command Advanced Type 149 preferences about 17 change-tracking 168 curly or straight quotation marks 156 dictionary 156 display 22 fonts 204 grids 105 guides and pasteboard 106 image display 118, 119, 120 kerning and tracking 207 measurement units 102, 104 notes 173 paragraph breaks 217 restoring 17 rulers 102 small caps 213 spelling and hyphenation 183 triple-clicking 150 Preferences command Advanced Type 210, 213 Autocorrect 180 Composition 208, 217 Dictionary 156, 183 Display Performance 120 File Handling 12, 27 Galley & Story Display 21, 22 General 17 Grids 105 Guides & Pasteboard 106 Notes 173 Spelling 181 Text 150, 204, 205 Track Changes 168 Type 213 Units & Increments 102, 103, 104, 207 presets, document 98 Previous Note command 171, 172 Print command 257, 258, 259, 260 printable area. See imageable area printer drivers about 256 features of 256 printer's marks 258 printer-resident fonts 257 printers. [. . . ]