User manual ADRIAN EMPIRE CHANCELLOR S HANDBOOK

[. . . ] The Adrian Empire, Inc. CHANCELLOR'S MANUAL ACCEPTED FOR NOVEMBER 2000 IMPERIAL ESATES MEETING AMENDED MAY 2002 © 2002 The Adrian Empire Inc. , all rights reserved. Anyone is welcome to point out any error or omission that they may find. Imperial Chancellor Chancellor@adrianempire. org Empress empress@adrianempire. org Emperor emperor@adrianempire. org Page 2 of 24 Chancellor's Manual as adopted November 2000, amended May 2002 TABLE OF CONTENTS Preface. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 I. Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 A. [. . . ] The analysis of this motion is the same as for the motion to table indefinitely. 6. MOTION TO AMEND As an amendment entails submitting a proposal which is not on the Agenda, it requires a suspension of the rules (2/3 vote). In general, drafting on the floor is extremely disfavored as it burns up so much time. A "friendly amendment" is where an Estate Holder suggests to the author that the proposal be withdrawn and resubmitted with some minor changes. If there is no objection, this can be allowed, but any amended proposal which passes will be reconsidered at the next meeting. An amendment which is not accepted as "friendly" simply becomes an alternate proposal. The proposals are winnowed out using nomination procedure. 7. NOMINATION PROCEDURE Where there are several proposals dealing with the same issue, the Chancellor submits each proposal to a vote of the body. After the votes, all proposals except those two which received the most votes are eliminated. A run-off is then held between the two proposals, and the winner is the one which is then considered by the body. It will either pass or fail, and that will dispose of all proposals on that issue. It is called nomination procedure because a very similar procedure is used when electing people to an office. Nominations are opened (usually by the Chancellor, with no motion being necessary), and Estate Holders then make nominations. Nominations continue until they peter out (at which point, the Chancellor closes nominations, with no motion being necessary so long as there is no objection). An election is then held among the nominated folks in the manner indicated earlier in the paragraph. In a given round of votes in elections to a body with more than one open position, the Estate Holders may vote for as many candidates as there are positions. 8. MOTION TO REFER A MATTER TO THE COMMITTEE OF THE WHOLE The Chancery may often decide to do this on its own without the necessity of a motion if a proposal seems to require extra informal discussion. A Committee of the Whole is an informal rap session among the Estates. Referral is almost always for a definite period of time. If the motion is entertained, and there is an objection, the motion requires a majority to pass, but is not debatable. 9. MOTION TO REFER TO COMMITTEE Since we have an automatic committee referral system, this is almost always out of order. If entertained, it requires a majority vote to pass and is debatable. 10. DIVISION OF THE HOUSE This is the motion to have a roll-call vote. The Chancellor should accommodate such a request for any vote where a record is desirable (e. g. banishment of a member) or where the vote count is in doubt. Otherwise, it is a waste of time, and the Chancellor may rule the request out of order. 11. MOTION TO CONSIDER AGENDA ITEM(S) OUT OF ORDER This only requires a majority vote, but the Chancellor will usually accommodate a reasonable request to do this without a vote, if there is no objection. This should not be confused with a motion to suspend the order of the day (which completely trashes the Agenda and allows the proposals to be taken up in any order, usually at the Chancellor's discretion). [. . . ] Just sharing some tidbits as I think of them. I am sure a lot of this is familiar as you are already a Chancellor. GOOD CHANCELLOR: It is appropriate that the outgoing Chancellor to transmit all relevant materials to the incoming counterpart. To that end, I hope you will soon receive the most up-to-date stuff, including Bylaws, manuals, cases, and Estates Minutes. If you do not already have a current set of Bylaws, once you have obtained them, I would suggest that you review the requirements of the Chancellor. [. . . ]