User manual ALOAHA PDF SUITE

[. . . ] WI N DOWS Aloaha PDF Suite Manual 2 Aloaha Software Wrocklage Intermedia GmbH Rudolf-Diesel-Straße 28 49479 Ibbenbüren Germany Tel. : +49 (0) 54 51 9 43 50 Fax: +49 (0) 54 51 4 54 69 Web: http://www. aloaha. com Information: info@aloaha. com Sales: sales@aloaha. com Support: support@aloaha. com 3 Introduction With the Aloaha PDF Suite PDF documents can be created completely transparently and so user friendly, that no additional training or administration is needed. Documents created with any application can be converted to PDF while retaining their original look and integrity. As a requirement for electronic document exchange and Digital Rights Management (DRM), Aloaha is also able to encrypt (40 or 128 Bit) and digitally sign all created documents. The software can be installed in two modes, server or client mode. [. . . ] Wrocklage Intermedia GmbH is operating a non accredited Certification Server. Just go to http://certserv. wrocklage. de/certsrv to issue yourself a free digital certificate for testing. With a few clicks everybody is able to setup his own certification authority. Instructions can be found on: http://www. aloaha. com/download/ca_authority_manual. pdf 16 Signature Stamp A digital signature is saved as invisible content to the document itself. To make a signature optically more prominent it is wise to configure a visible signature stamp in "Signature Settings". As you can see in the screenshot below, you can use a placeholder for the date and signature name. The position and size of the signature stamp can be defined in "Position on Page". The default setting is the right bottom of the first page. Please note that the numbers are percentages of the absolute page size. The left bottom corner of every page is the 0, 0 co-ordinate. Signature Regulations Directive 1999/93/EC of the European Parliament: http://www. europa. eu. int/smartapi/cgi/sga_doc?smartapi!celexplus!prod!CELEXnumdoc&lg=e n&numdoc=31999L0093 German Bundeministerium der Finanzen: http://www. aloaha. com/download/bmf. pdf Malta Electronic Commerce Act: http://www. aloaha. com/download/chapt426. pdf United States Uniform Electronic Transactions Act: http://www. aloaha. com/cache/ueta. pdf 17 Letterhead/Watermark imposition Aloaha PDF Suite helps you to maintain your cooperate image by automatically applying your company's letterhead to every PDF and/or printout. Instead of using your company letterhead you could also add a disclaimer to every document, commonly used in corporate email communication. You can design your own letterhead from every windows based application. Just print it and press "Take current Print as Letterhead". 18 Server Mode Aloaha PDF Suite can also be installed in "Server Mode". The Aloaha PDF engine will work as a Windows service and can monitor shared printers. The main difference between user mode and server mode is that Aloaha works non interactively. Generated PDF documents can be written to a defined folder and/or emailed via SMTP to a user or mail enabled Exchange public folder. To switch Aloaha to non interactive (server) mode please run creator. exe from the Aloaha PDF Suite installation directory. To switch Aloaha to non interactive (server) mode please deactivate the option "Service Interactive" and enable "Enable Save to folder" and/or "Email Settings". 19 Folder Settings: Aloaha can be configured to keep every generated PDF Document on disk. This can be useful for document archiving purposes. In some countries it is even required by law to archive every printed document. Enable save to folder Enables the automatic archiving of generated PDF Documents to a given disk folder. Save to folder Storage folder for automatically generated PDF Documents. Sort Files by User and Printer Enabling this option will create a subfolder structure like <Save to folder>\<user>\<printer>\<date>_<JobNumber>. pdf Generate information file If you enable this option, every document will have an information file generated for it. Email Settings: The integrated SMTP engine allows Aloaha to email generated documents back to the user, to an Exchange public folder or to your archiving/document management system. [. . . ] The Aloaha Scripting Engine extracts the content of the first page, parses it and evaluates the embedded commands. You enable the Aloaha Scripting Engine/Automailer by starting the creator. exe from the Aloaha installation directory. To re-initialize the engine you need to enable the option "Scripting" and restart the the PDF Suite Service or the creator. exe process. Command Syntax It is essential for the Aloaha Scripting Engine that every scripting line is formatted in the same Font, color and size. If this is not given the scripting engine might not find the commands. [. . . ]