User manual ASCOM AASTRA OFFICE 25 QUICK USER GUIDE

[. . . ] ( or press Menu ­ then "Broker") Answer or make an external or internal call, inform the 1st party that you will be setting up a conference, press the left hand side of the Fox key, dial the 2nd party (internal or external), inform 2nd party that you are setting up a conference, then press right hand side of the Fox key (alternatively you can press the Menu key and then the Fox key under the "Conf " prompt ) --then all parties are conferenced. Up to five* parties and yourself can be added by repeating the above. "Conference" will show on the display to confirm. *(2 other parties with Ascotel 2025/2045 systems) When a busy extension is encountered, you will hear the busy tone. [. . . ] Scroll arrows will appear on the right of the display, press the Fox key under them to scroll through the number list. When a name or number you wish to call back appears on the display, pick up the handset or press the left Fox key. (or Menu & CALLor Delete ) This powerful system feature allows quick access to all the stored numbers. It accesses the system-wide directory, your private file and your programmed keys. It operates in a very similar way to the name search and dial feature on many Mobile Phones. It saves you having to look up or remember your colleagues' numbers, and saves a lot of time!To use it, simply enter the first 2 or 3 letters of the persons last name (using the letters printed just below the digits of the dial pad) - NB You only need to press the key with the letter you want ONCE each - Then press the Alpha key (ABC key). Any names that match the combination of letters will appear in the display. If more than one name is found, then the Scroll Arrows will appear (and the number of matches) ­ Press the Fox Key under the arrows to scroll through the names until you see the one you want then press the left Fox Key, or Menu & "CALL" or lift the handset, or press the speaker key for on-hook dial. TIPS - You can shorten the search procedure by using the # key for a space. So for example, to find Laver, Fred you simply press 5, 2, #, 3 (L, A, space F). If many matches are found, you can then enter another one or two letters. Most names can be found with 3 or 4 key presses. You can scroll through the list of matches (if more than one is found) by using the Up/Down scrollarrows. You can also search whilst you have a call on-line, either to give out the number to the caller or transfer the call. The stored number is shown when you press the i key. NB This example assumes names are stored surname first. Pressing this takes you through the various extra features available on your phone / system. Just press repeatedly till you see the item you want, then follow the prompts on the display ­ selecting by pressing the Fox key under the desired item. (For full details, see the full User Guide) Pickup Cut-off Alarm Call Park (Extended Hold) i i appearing in the right of the display indicates that there is information present for Alpha-dial / Search or Name Dial ! Menu Key ! TIP - Press and hold down the Menu Key for 2-3 secs, this will take you straight to the Programming menu. 2 Ring Volume You can adjust the ring volume up or down while your phone is ringing by RAPID double clicking the + & - Key. OR you can go into the programming menus (see above) and press the Menu key till you see RING. [. . . ] Don't press Foxkey under " Delete" ­ this simply deletes the Notification message which is done automatically when a message is accessed. . Tip- you can press the digits immediately if you know the sequence ­ you don't have to wait for all the prompt messages!To change or record your greeting, access your mailbox, enter your PIN and type 3, 2, this takes you straight to the greeting menus. If you miss a call (which has not gone to voicemail), then "Call_List" will appear in the display. [. . . ]