User manual BROTHER FAX-2440C

[. . . ] USER'S GUIDE FAX-2440C MFC-620CN If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-2440C and MFC-620CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www. brother. com/registration By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2004 Brother Industries, Ltd. THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd. , this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i ii Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. [. . . ] (See Recording TAD Outgoing Message (MFC-620CN only) on page 7-3 and Erasing Outgoing Message (OGM) on page 7-4. ) If you need to review the steps for setting up the Fax/Tel receive mode, see Chapter 4. TAD (TELEPHONE ANSWERING DEVICE) 7 - 8 8 Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. --OR-- Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting On+Image or Off+Image will print a section of the fax's first page on the report to help you remember. When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column. 1 2 3 Press Menu/Set, 2, 4, 1. Press or to select Off+Image, On, On+Image or Off. Press Stop/Exit. 8 - 1 PRINTING REPORTS Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on the next page. The default setting is Every 50 Faxes. 1 2 3 4 Press Menu/Set, 2, 4, 2. Report Setting 2. Journal Period Press or to choose an interval. (If you choose 7 days, the LCD will ask you to choose a day on which to begin the 7-day countdown. ) Enter the time to begin printing in 24-hour format. (For example: enter 19:45 for 7:45 PM. ) Press Stop/Exit. If you select 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine's memory becomes full with 200 jobs before the time you selected has passed, the machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory. If you select Every 50 Faxes, the machine will print the Journal when the machine has stored 50 jobs. PRINTING REPORTS 8 - 2 Printing reports Following reports are available: 1. Help List 2. Quick-Dial Prints the Help List so you can see at-a-glance how to quickly program your machine. Lists names and numbers stored in the One-Touch (FAX-2440C only) and Speed-Dial memory, in numerical order. Lists information about the last incoming and outgoing faxes. (TX means Transmit. ) (RX means Receive. ) Prints a Transmission Verification Report for your last transmission. Lists your Network settings. 3. Fax Journal 4. XMIT Verify 5. User Settings 6. Network Config (MFC-620CN only) How to print a report 1 2 3 For FAX-2440C, press Menu/Set, 4. [. . . ] 12-19 document jam . . . . . . . . . . . . . . . . . 12-5 error messages on LCD . . . 12-1 if you are having difficulty copying . . . . . . . . . . . . . . . . . . . . . . 12-12 incoming calls . . . . . . . . . . . . 12-11 PhotoCapture CenterTM . . . . . . . . . . . . . . . . . . . 12-13 printing . . . . . . . . . . . . . . . . . . . . . . . . . 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