User manual BUSINESS OBJECTS VIEWS QUICK START GUIDE

[. . . ] Go to http://help. sap. com and click Business Objects at the top of the page. You can view the PDFs online or save them to your computer for viewing or printing. Conventions This document follows these conventions: Convention Description Bold Italics Highlights file names, paths, and text that you should type exactly as shown. For example, "Type cd\dirs. " Both emphasizes text and indicates text for which you should substitute your own data or values. For example, "Type a name for your file, and the . txt extension (testfile. txt). " Indicates commands that you choose from menus in the following format: Menu Name > Command Name. [. . . ] Printer setup: Control codes that switch your printer into a different font, size, print direction, and so on. You can control your report-printing options at the following levels. Universal: You can create universal report settings if you plan to use them for most jobs. To set these, choose Options | Defaults, and then click on the Report Defaults tab. Your settings here will be used as defaults whenever you start a new job file. Job: Within a particular job, you can override the universal report settings and set defaults that will apply to all reports in that job. In the job, look under Report Setup for the Report Defaults block. Report: Finally, you can customize the settings for one report within a particular job. Go to that report in the job (for example, open the Job Summary window). Reports Execution Through Execution settings, you control placement of work files, logging of processing messages, and so on. 8 Views Quick Start Guide Setting up jobs in Views Views provides the following ways to work with job files. Wizard: Like many Windows programs, Views offers a step-by-step wizard approach. You can start a new job and set it up completely with the wizard. Designer: The Designer gives you access to all of the features and options available. Use the Designer when you want to reuse an existing job file, such as an earlier job, or one of our templates or sample jobs. Supporting files When our programs process a database, certain supporting files, called the DEF and FMT, or DMT files, are required. For more information about these files, see Database Prep. With Views, you'll have access to DefMap, which you can use to create the DEF file. Note that you must create FMT and DMT files outside of Views, using a text editor such as Notepad. Do this before you start working on the job file in Views. Other tips As you set up jobs in Views, consider the following tips. While working in the Designer, be sure to save your job because your settings are not permanently recorded in the job file until you save it. As shown at right, the software indicates unsaved changes with a red C. When you name job files, you may use long file names systems. However, you must use the usual extensions (. ace for ACE, . mpg for Match/ Consolidate, and . pst for Presort). In the Designer, you can comment out a block (deactivate it). [. . . ] Click the Re-Verify button after correcting each problem. Whole job Run time When you start job processing, the Job program will verify your entire job before processing begins because some job errors might not have been detected. This is possible especially if you use Views in a network setting. For more information, see the System Administrator's Guide. 11 Additional tools you can use Some of the Views programs include additional tools. The following are some examples from ACE Views. Address and Last Line Show You can access the Address and Last Line Show programs at the Tools menu, which can help you with your questions about address assignment or standardization. [. . . ]