User manual CANON UNIFLOW BROCHURE

[. . . ] For organisations with a print room or professional printing requirements, uniFLOW integrates with Helix Production Workflow to provide job ticketing, internet job submission, variable data printing and print room management capabilities. Incorporating uniFLOW into your document processes will lead to real improvements in the control and efficiency of multifunctional devices. This powerful software is both modular and configurable, so it can be adapted to fit the specific needs of different organisations: large corporations, small offices, education establishments, local government, copy shops and print rooms. Universal Driver My Print Anywhere Track all output costs Monitor cost savings Route jobs to best device Personal document capture work ows End Us e r Graphical reports ce an Fin ctor Dire Scan paper to email in editable format Control document output Restrict access to devices uniFLOW proposition Whole eet management Monitor environmental impact IT Manager Integrate with back o ce systems Network resilience Custom work ow creation Complete control of your MFP fleet. Printer accounting and auditing All printing and copying, together with the associated costs can be tracked and stored. The built in reporting system allows the administrator or finance department to see and control how much each printer and user is costing the company. [. . . ] Users can send jobs directly to the secure print queue or they can be routed from desktop printers. Users working outside the company network can send jobs to the secure print queue via the internet to be collected when convenient. As the user can choose any printer on the network to release their job, regardless of model or manufacturer, the uniFLOW Universal Printer Driver ensures that the output is exactly as the user expects. Once the user is ready to collect their secure print jobs, they need to authenticate at the printer using a proximity card, smart card, magnetic swipe card, PIN number, fingerprint or username and password. A list of jobs waiting for the user is displayed on the MFD panel where they can decide to change how the job will be printed before releasing it. Embedded Secure Queue 1 2 3 4 5 Job name Paper size No. of pages Duplex Colour Staple Paper Sources Cost ­ `My Doc. doc' ­ A4 ­ 15 ­ No ­Yes ­ No ­ Tray 1 ­2, 45 Routing a job to the secure print queue 1 User prints their document to the laser print 2 uniFLOW analyses the print job 3 If the job is more than 5 pages, user is prompted to route job to the secure print queue 4 Routed job is held on the server 5 User authenticates at the printer and their job list is displayed. User may change the print settings, if required, before printing 6 Job costs and any savings stored in the database 6 1 2 3 Secure Printing over the Internet 1 User prints their job from their hotel to the uniFLOW Internet Gateway 2 uniFLOW pulls secure print job from the Internet Gateway Internet Gateway Firewall uniFLOW 3 User authenticates at the printer and their job list is displayed. User may change the print settings, if required, before printing 1 4 3 5 6 Scanning to email and a Document Management System 1 User identitfies at the MFD and selects to scan the job 2 uniFLOW retrieves indexing categories from DMS 2 3 uniFLOW performs OCR on the document to automatically capture index information 4 User confirms index information on the display panel Document Management System 5 uniFLOW compresses the document 6 Scanned document is sent to user email in editable MS Word format and to DMS as highly compressed PDF Scan to email in an editable format Once the user has authenticated at the MFD, they can also scan paper documents easily to email or the company document management system. Users who select to scan to email will have a similar experience to sending an email from their desktop (due to native integration with Microsoft Exchange) as they can select recipients from the global address lists and the scanned document will be stored in the users "sent items folder". uniFLOW can perform Optical Character Recognition (OCR) on the document and convert the image to an editable format, such as Microsoft Word, as well as extracting text and barcodes to be used as indexing information. The document can be highly compressed to reduce the file size and storage requirements. The interaction with the scanning interface is dynamic and personalised for each user. Personal buttons and scan workflows will follow the user to whichever device they choose to use providing a consistent experience regardless of which device they use. Dynamic scan interface Complete device and document security. The IT Manager's view. uniFLOW provides the missing link in device and document security, allowing complete control of the multifunctional device environment. Control how jobs are printed Information provided by uniFLOW allows the IT manager to define printing policies on the network. [. . . ] For example, savings can be made by routing a job to a cheaper printer or deleting a secure print job that has not been collected. Potential savings can also be calculated, allowing the finance department to see how much money is being wasted by users not taking full advantage of the printing infrastructure. Graphical reports The finance department can view all device usage across the organisation and access reports by user, device and groups or multi-level cost code. Standard reports include all the information required, such as which device is being most utilised and who is spending the most. [. . . ]