User manual COMUSE NETWORK FAX VERSION 4.5

[. . . ] 4. 5" is referred to as "Network FAX" in this manual. Network FAX is a communications software package that integrates fax communication, document management and client management to increase the efficiency of all your business communications. This software was developed to fill a need for efficient and flexible business communications. Please read this manual thoroughly to get the most out of Network FAX. Important Notice (1) This software is licensed, copyrighted, and owned by Comuse Co. , Ltd. [. . . ] Select the receivers to be included in the broadcast. To select all the receivers, click Select All in the Edit menu of the Address Book. To exclude a receiver that has been selected, click that recipient while holding down the [CTRL] key. Also, to select all the receivers, press [A] key while holding the [CTRL] key. 3 The Quick Send dialog box appears. Select a cover page from the Cover Page list. Note · The destination data registered in the address book [Receiver [Receiver, MDB]] may be searched, and the fax message broadcast to the selected recipients. · Refer to `Searching Address Book Records' for details of searches. 42 When the Designate button is clicked or [Designate(I)] is selected from the [Edit(E)] menu, a confirmation message appears to confirm which addresses to use, either e-mail or fax. Enter the From data and a memo. 3 Sending a Fax When a selection is made, the Quick Send dialog box appears again and Broadcast is shown in either the E-mail field or Fax field, depending on which option was selected. Click the Cover Page Preview button to check the layout. E-mail Fax Click the Send button in the Quick Send dialog box to begin broadcasting. Broadcasting 43 Reserving a transmission time Using TimerSet function, a fax message can be sent at reserved time. Click the [TimerSet(S)] check box in the Fax send screen. The TimerSet field is displayed. Enter the year, month, day, hour, and minute for the reservation in the relevant fields. Enter information in the [Cover Page], [To], [From], and [Memo] fields, and verify the layout as required. Click Cancel to cancel sending of the fax if necessary. The entered document is placed in the send box, and is sent automatically at the reserved time. Note · [T] is added in the flag field in the document list if a time is reserved. 44 Chapter Using the Address Book Address Book Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Opening and Closing the Address Book . . . . . 46 Address Book Elements . . . . . . . . . . . . . . . . . . . . . . . . . 47 Create New Address Book Records . . . . . . . . . 49 Editing, deleting, copying, and searching Address Book records . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Multiple Address Books . . . . . . . . . . . . . . . . . . . . . . . . . 54 Import and export Address Book data . . . . . . . 55 Address Book Outline With the Address Book you can: Record sender information (name, company, address, fax number, e-mail, etc) Record recipient information (name, company, address, fax number, e-mail, etc) Edit, delete, copy, and search through Address Book records Create new Address Books and switch between them Import and export Address Book data Send documents from the Address Book Store up to 1, 000 records Opening and Closing the Address Book Opening the Address Book Closing the Address Book Click the Address Book button in the [Network FAX] dialog box. Or select [Address Book] from the [Options] menu. Select [Exit] from the [Address Book] menu in the [Address Book] dialog box. 3 The Address Book closes. 3 The [Address Book] dialog box appears. 46 Address Book Elements This section describes Address Book functions. 1) 2) 4 3) 4) 5) 6) 7) Function 1) Menu Bar 2) Search toolbar 3) Toolbar 4) Sender tab 5) Recipient tab 6) List area 7) Detail area Displays the menus. Contains buttons for functions used in searching. Contains buttons functions used in entering and editing information. Shows the sender information Shows the recipient information. Shows a list of the information for the selected tab (recipient or sender). [. . . ] The operating system format is either NTFS or FAT. Please check as follows to determine which format is used by your machine. The above error does not occur with the FAT format. Windows 2000 Open [My Computer] from [Start]. Windows XP Professional Open [My Computer] from [Start]. Right-click the desired operating system and click the [Properties] menu. Right-click the desired operating system and click the [Properties] menu. 3 The FAT format is used if FAT is displayed, and the NTFS format if NTFS is displayed, to the right of [File system:] in the [Properties] screen. 3 The NTFS format is used if NTFS is displayed, and the FAT format if FAT is displayed, to the right of [File system:] in the [Properties] screen. 72 Error Handling The following explains the procedure employed when an error occurs and Network FAX cannot be started or run. The following settings apply to both Windows 2000 and Windows XP. [. . . ]