User manual DIGITAL ARTS & SCIENCES IMAGEAXS 4.1 FOR WINDOWS

[. . . ] ImageAXS TM for Windows User's Guide Caere Corporation 100 Cooper Court Los Gatos, California 95032-7603 USA www. caere. com Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre 3 Catherine Place Westminster, London SWIE 6DX Caere France 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note In order to use this application, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on. ImageAXS and ImageAXS Professional for Windows Version 4. 1 Copyright© 1999 by Caere Corporation. The Caere logo and Caere are registered trademarks of Caere Corporation. ImageAXS and e-ZCard are trademarks of Digital Arts & Sciences. All other trademarks are the property of their respective companies. ii 800-1329-030A Table of Contents Welcome About ImageAXS and ImageAXS Professional. . . . . . . [. . . ] To copy only a portion of the image source file, use the Crop Image tool to select the area you want, then choose Copy from the Edit menu Managing Records and Source Files 69 Converting source files (Professional version only) Converting source files (Professional version only) ImageAXS gives you the ability to copy your source files to different file formats. To open the File Conversion dialog box, select each record for which you want to convert the source file, then select File Conversion from the Source File menu. In the File Conversion dialog box, you can select options for the converted files. 70 Chapter 6 Chapter 7 Working with Keywords Chapter Topics Overview Modifying the Master Keywords list Attaching keywords to individual records Attaching keywords to multiple records Importing and exporting keywords Overview Keywords are descriptive words that you can link to records so you can easily search for them. Each collection in ImageAXS has a master list of keywords, which you can add to and delete from. You can link keywords that are in the Master Keyword list to individual records. 71 Modifying the Master Keywords list Modifying the Master Keywords list Choose Keywords in the View menu to open the Keywords View. The Master Keywords list appears in the left column. If you add, delete, or modify keywords in the Master Keywords list, the changes are automatically updated in all records. To add keywords to the Master Keywords list: 1. Click the data entry field above the Master Keywords list. Click Add or press Enter. To remove keywords from the Master Keywords list: 1. Select one or more keywords in the Master Keywords list. You can Ctrl-click or Shift-click to select multiple keywords at a time. Note Click Delete. Removing a keyword from the Master Keywords list also removes it from any records to which it has been added. 72 Chapter 7 Attaching keywords to individual records To modify a keyword in the Master Keyword list: 1. Select the keyword in the Master Keywords list. The selected keyword will appear in the editable text box. Click the Modify button. When modifying a keyword, do not press the Enter key. This will add the modified keyword to the list as a new entry. Attaching keywords to individual records To attach keywords to an individual record: 1. Select one or more keywords in the Master Keywords list. You can Ctrl-click or Shift-click to select multiple keywords at a time. Click Attach. To remove keywords from an individual record: 1. Select one or more keywords in the Record Keywords list. You can Ctrl-click or Shift-click to select multiple keywords at a time. [. . . ] 6. Click Save in the Template tab when you are finished selecting settings. Click Done to close the Custom Report dialog box and Sample Text List Report window. Printing Records and Reports 137 Customizing Text List Reports Custom Report: Fields Click the Fields tab to select field settings for your report. This list contains the names of all fields that are not included in the report. This list contains the names of all fields that are included in the report. The fields will appear in the report (from left to right) in the order they are listed. Use these buttons to add, remove, and rearrange fields that are included in the report. Custom Report: Fixed Text Click the Fixed Text tab to select text that will appear in the title, header, and footer of your report. Click the arrows to display a list of macros you can insert. 138 Chapter 12 Customizing Text List Reports Inserting Macros You can select macros to insert in the Title, Header, and Footer text boxes by clicking their right arrows. Use macros when you want information to automatically be inserted. [. . . ]