User manual ERICSSON DIALOG 3212

[. . . ] Dialog 4222 Office / Dialog 3211 & 3212 BusinessPhone Communication Platform User Guide Cover Page Graphic Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings: · · · · Width: 15, 4 cm (Important!) Height: 11, 2 cm (May be smaller) Top: 5, 3 cm (Important!) Left: -0, 3 cm (Important!) This text should then be hidden. ? EN/LZTBS 170 321 R1A © Ericsson Enterprise AB 2004 2 BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Incoming Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] You can be notified in two different ways (depending on the programming of the system): BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 59 Mailbox System · Notification with mailbox access: You acknowledge the notification via your password (has to differ from the default value 0000). See section "Change Password" on page 61 to select a new password. You have full access to the mailbox system. Notification without mailbox access: You get a short voice announcement informing you that someone has left a message for you. You acknowledge the notification by pressing any key. You have to call back the mailbox system to retrieve the message. Note: If you do not acknowledge the notification within the pre-programmed time, the connection is cancelled and repeated later (ask the system administrator for the programmed number of notification attempts). · 4 Access the mailbox. (See chapter "Access the Mailbox" on page 56. ) Listen and follow the voice announcements in the main menu. Listen and follow the dedicated voice announcements. You can program the external notification number, the notification time and activate/deactivate the function. The external number (including the digit(s) for external line access) can consist of up to 24 digits. 2030 for half past eight with values automatically set to even quarters, i. e. 2013 will be 2015. í Note: The notification number and time must be programmed before you activate the notification. Press to finish the procedure. 60 BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 Mailbox System Change Password Change the password via your individual mailbox Note: This function is not applicable for the common mailbox Access the mailbox. (See chapter "Access the Mailbox" on page 56. ) Listen and follow the voice announcements in the main menu. Listen and follow the dedicated voice announcements. Press to finish the procedure. 5 í #*72* z * z # í Change the password via the telephone Dial to select a new password. Press to finish the procedure. BusinessPhone ­ Dialog 4222 Office / Dialog 3211 & 3212 61 Mailbox System Dictaphone Function If you want to record and retrieve personal voice messages you, can use the Dictaphone function. A Dictaphone message is treated as a normal message. For information on how to retrieve Dictaphone messages, see section "Listen to Messages" on page 57. Record message u *58# * 9 # í To start the recording: Lift the handset. The maximum recording time is 4 minutes and 15 seconds. MESSAGE Select one of the following options: Press to play-back. Press to stop the recording and save the message. [. . . ] Message A message can be sent to any extension. This is useful when you receive the busy tone or get no answer. See section "Mailbox System" on page 54. Metering Outgoing external calls can be metered on individual call meters or specified Account Numbers. [. . . ]