User manual HP MFP ANALOG FAX Supplementary Guide

[. . . ] Do not touch the contacts on the end of the telephone cord or any of the sockets on the fax accessory product. The phone cord is electrified and can cause a shock. When servicing the product, be sure to disconnect the phone cord from the wall connector. Never install telephone wiring during a lightning storm. [. . . ] If other faxes are pending, the message Cancel Fax Transmission, Choose a fax to cancel might be displayed. This new feature is already installed in some new MFPs and is available through an MFP firmware update for other models. Check the HP Web site to determine which updates are available for your MFP model. ENWW Canceling a fax using the Stop button 3 4 Chapter 2 Canceling a fax with the Stop button ENWW 3 Note Changes to the fax user interface The fax user interface for the HP LaserJet 9040/9050 and HP Color LaserJet 9500mfp has been upgraded to match that of the HP LaserJet 4345 and HP Color LaserJet 4730mfp. These features are already available and documented for the HP LaserJet 4345 and HP Color LaserJet 4730mfp. Fax interface upgrades include: Improved layout for the fax screen. Notification button on the main fax screen. Twelve new one-touch speed dials. To use these new fax features, you must download and install the most recent MFP printer firmware update. Fax firmware updates are part of the MFP firmware (separate fax firmware is not available). Check the HP Web site to determine which updates are available for your MFP model. ENWW 5 Fax user interface The new fax user interface is depicted below. Fax feature screen 1 2 3 4 5 6 Status message bar Fax recipients One-touch buttons Phone book (DSS) Next number Settings 7 8 9 10 11 12 Remove Speed dial Notify Configure Start Back 6 Chapter 3 Changes to the fax user interface ENWW Using the Notify feature Note This feature is new for the HP LaserJet 9040/9050mfp and HP Color LaserJet 9500mfp. As shown at callout 9 on the fax feature screen illustration, the new fax user interface contains a Notify button at the bottom of the screen. Notify allows you to select how you are notified of the status of an outgoing fax (that is, if the fax was sent or if an error occurred and the fax was not sent). The setting applies to the current fax only. To change how you are notified, perform the following steps. 1 2 3 On the control panel main screen, touch the FAX icon to display the Fax screen. Under the NOTIFY tab: · Touch NONE to turn off notification (default), and then touch OK to complete the setting and return to the Fax feature screen. · Touch THIS JOB or ON ERROR to enable notification (a printed report) and complete the notification process, or touch E-MAIL to display the keyboard. 4 If you select E-MAIL, use the keyboard to type an e-mail address, and then touch OK to complete the notification setting and to return to the Fax menu. Note E-mail notification is only available if the MFP e-mail feature has been configured. Assigning speed dial lists to one-touch keys The one-touch keypad allows you to send a fax to a speed dial list simply by touching one of 12 one-touch keys. The one-touch keys provide a shortcut to frequently used speed dials. However, prior to using the one-touch keys, you must create a speed dial list and assign the speed dial name to a one-touch key. ENWW Using the Notify feature 7 Create a speed dial list 1 2 3 4 On the control panel main screen, touch the FAX icon to display the Fax screen. Touch Speed Dial to display the Speed Dial screen. If you wish to enter more than one number, touch Next Number and enter another number. [. . . ] To access the fax phone book search feature, follow these steps. 1 2 3 Touch the FAX icon on the display. The entry will auto-complete (the remaining letters of the speed dial name will be automatically filled in to the first matching name in the phone book). If no match is found, the entry will not auto-complete. [. . . ]