User manual HP MFP DIGITAL SENDING SOFTWARE V. 4.0

[. . . ] Microsoft®, Windows®, and Windows NT® are U. S. registered trademarks of Microsoft Corporation. registered trademark of Intel Corporation. All other products mentioned herein might be trademarks of their respective companies. Contents Introduction to digital sending About this guide . [. . . ] Use Settings to change the default settings for the scanned document that you are creating (for example, change the type of file format that you want). For more information, see: "Scan settings" on page 8. 6 Optional. Use Describe Original to change the default settings (for example, document size) for the document that you are sending. If you are sending a double-sided document, you must describe the original as a two-sided document. For more information, see: "Describe original settings" on page 7. 7 8 Press START to begin sending. When you are finished, remove the document from the glass or ADF. 4 Steps for sending ENWW More information Types of documents created The type of document that you create depends on the send option (see the following table). Each send option has default settings that your administrator sets. For example, the default file format for e-mail documents might be . PDF. For the e-mail options, you can use Settings to change the settings. Send option E-mail Type of document The scanned document becomes an attachment to an e-mail message. You select the file type for the attachment. The . PDF and . MTIFF file types create a single attachment for all the scanned pages. The . TIFF and . JPEG file types produce one e-mail attachment for each scanned page. Fax The scanned document becomes the fax. Fax cover sheets are handled in either of the following ways. Check with the administrator to learn which method is in effect. An automatic cover sheet for faxes is generated. The type of fax service that is used on the network determines the information that is included on the cover sheet. The information usually identifies the sender, date, and time. An automatic cover sheet for faxes is not generated. To include a cover sheet in your fax, create one for the document that you are scanning and place it at the front of your document. The . PDF and . MTIFF file types create a single attachment for all the scanned pages. The . TIFF and . JPEG file types produce one e-mail attachment for each scanned page. Folder Secondary email The document is placed in a network folder. The scanned document becomes an attachment to an e-mail message. [. . . ] If the problem persists, contact the administrator. A fax transmission did not If you typed the fax number at the control panel, resend the document, arrive at the destination making sure that you type the fax number correctly. The receiving fax machine might be turned off or experiencing an error condition (such as being out of paper or toner). The system might be busy sending other faxes or waiting to redial other faxes. The system might also have reached its maximum limit of pending fax transmissions. [. . . ]