User manual KONICA MINOLTA 7145 DOCUMENT BOX

[. . . ] 7145 Document Box Operations Document Box can be used when the optional hard disk (HD-103 Type-A) is installed. Be sure to read and study this instruction manual before using the device and keep it close at hand for the convenience of reference later. Thank you for purchasing Konica 7145. This instruction manual describes the operating procedures and safety precautions of the Konica 7145 so that you can handle it safely and make the best of its capabilities. Usually keep this manual close at hand for the convenience of reference later. Chapter Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] or . Importing Scanned Documents to Computer · "P" is indicated on the right side of No. of a document for which a password has been set. 3. When a password has been set for the document, enter the password using the following procedure. (1) Press the Password button. (2) Enter the password (8 digits or less) and press the OK button. (3) Press the OK button. 3-19 Printing the Documents in Box (continued) 4. Press Edit Document. Document Editing screen is displayed. 5. Press Password setting. Data Entry screen is displayed. 6. Enter the password and press OK. 3-20 Printing the Documents in Box (continued) 7. Press OK. Chapter 3 How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer 3-21 Operating the Re-Print Function When "Copy & Re-Print" method was selected at the time of copy operation, documents have been stored in the Re-Print Box of the Document Box. The documents stored in the Re-Print Box can be printed when required, only the first page of a document can be printed to check the contents, or the document can be deleted. When you purchase Konica 7145, it has been set so that the documents in the Re-Print Box are automatically deleted after one day. DETAILS When you purchase the copier, it has been set to OFF so that you cannot use the re-print function. To use the re-print function, you should set the re-print function to ON in the key operator mode. For detail, see "Re-Print Setting" (p. 4-19). Printing the Re-Print Documents Documents stored in the Re-Print Box are printed in the following procedure. 1. Press Document Box on the copy screen. 2. Press Re-Print. 3-22 Operating the Re-Print Function (continued) 3. Select a document to be printed. Chapter 3 DETAILS · To display the next or previous screen, press or . How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer · If a document has a long file name, the screen can be changed to display only the Document No. Press File Name again to return to the former screen. · By pressing CANCEL, previous screen is displayed. 4. Change the printing functions as required. Settings can be changed for the following functions: No. of copies, output settings (output tray, sort, staple, or punch), paper size, and one/ two-sided selection DETAILS Refer to the "Konica 7145 User's Manual (Copy Operations)" for details of the copy functions. 3-23 Operating the Re-Print Function (continued) 6. Enter the No. of copies with the keypad and press [START] on the control panel. Document selected is printed. 3-24 Operating the Re-Print Function (continued) Printing the First Page Only Only the first page of a document stored in the Re-Print Box can be printed using the following procedure to check the contents of the document. 1. Press Document Box on the Copy screen. Chapter 3 How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer 2. Press Re-Print. 3. Select a document to be printed. DETAILS · To display the next or previous screen, press or . · If a document has a long file name, the screen can be changed to display only the Document No. Press File Name again to return to the former screen. · By pressing CANCEL, previous screen is displayed. 3-25 Operating the Re-Print Function (continued) 4. Press PROOF PRINT. First page of the document selected is printed. 5. Press [START] on the control panel. 3-26 Operating the Re-Print Function (continued) Deleting Documents Documents stored in the Re-Print Box are deleted using the following procedure. 1. Press Document Box on the Copy screen. Chapter 3 How to See the Document List Screen 2. Press Re-Print. Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer 3-27 Operating the Re-Print Function (continued) 3. Select a document to be deleted. DETAILS · To display the next or previous screen, press or . · If a document has a long file name, the screen can be changed to display only the Document No. Press File Name again to return to the former screen. · By pressing CANCEL, previous screen is displayed. 4. Press DELETE. 5. Press YES. Document selected is deleted. 3-28 Transmitting via E-Mail / FTP the Documents in Box Documents in the Document Box can be transmitted via E-mail or transferred with FTP by opening the Document Box from the Scanner screen. DETAILS When opening the Document Box from the Copy/Fax/Printer screen, the document is output by printing. 3-4 for the operation. Transmitting via E-Mail Documents in the Document Box are transmitted via E-mail in the following procedure. Chapter 3 1. 2. Press [SCANNER] on the control panel to display the Scanner screen. Press Document Box. How to See the Document List Screen Printing the Documents in Box Operating the Re-Print Function Transmitting via E-Mail / FTP the Documents in Box Importing Scanned Documents to Computer 3. When opening a box for which a User ID has been set, press User ID, enter the User ID (8 digits or less) on the screen displayed and press OK. To open a box for which no User ID has been set, go to step 4. DETAILS If an incorrect User ID is entered, an error message is displayed. 3-29 Transmitting via E-Mail / FTP the Documents in Box (continued) 4. To select a box, press Character to search and the key with the letter or number (No. etc) representing the first letter of the box that you are searching for. (1 to 9 digits) with the key pad in "Box No. ", select the Document Box to store the document and press OK. DETAILS · By pressing DEL. , characters of the Box No. · "P" is indicated on the left side of a box to which a password has been set. · When you press Character to search boxes which have been registered to the characters are listed. 5. When a box for which a password has been set is selected, the Password Input screen is indicated. Enter the password in the following procedure. (2) Enter the password (8 digits or less) and press OK. [. . . ] 49 Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5, 19, 2 Password setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2, 7, 9 PC-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Printing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Printing the First Page Only . . . . . . . . . . . . . . . . 9, 25 Printing the Re-Print Documents . . . . . . . . . . . . . . [. . . ]