User manual KONICA MINOLTA 7145 SECURITY(E)V22

[. . . ] Recycled paper is used for the inside pages of this book. 7145 Security 7145 control software version: 25. 0000 and later Instruction Manual About the ROM version display function: The 7145 Control Software version can be confirmed by using the service administrator (CE) 25-mode ROM version display function. When you display the ROM version, the 7145 Control Software version and the boot ROM version will be displayed on the same line. 7145 Control Software version: 2 digits + 4 numbers following the decimal (Ex: 25. 0001) Boot ROM version: 3-digit alphanumerical characters (Ex: B01) For the example above, the line will show "25. 0001 B01. " If all four numbers following the decimal of the 7145 Control Software version are "0, " they will not appear. 7145 Control Software version: 25. 0000 Boot ROM version: B01 In this case, the line will be displayed as "25 B01. " Please keep this in mind when checking the 7145 Control Software version. Table of Contents Security Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Enhanced Security Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Description of Enhanced Security mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] · If password setup doesn't proceed successfully, the information will be saved in the audit log. - 15 - Protect Data in the Document Folder from Access and Tampering (continued) Output data in the Confidential Print Box Confidential printing using a PC: To set up data output using the confidential printing function on PC, enter a user ID made up of 4-8 numbers. In Enhanced Security mode, enter a password made up of 8 alphanumerical characters as well. · Passwords are case sensitive. · If fewer than 8 alphanumerical characters are entered and the OK key is touched, the password will not be accepted. · User ID setup for the Confidential Print Box is not mandatory, however it is recommended to set them to improve security. Outputting confidential printing on the machine: Press [PRINT] on the control panel to select Print mode, and then touch Password Print. Confidential Print User ID/Password Entry Screen will appear. Enter the user ID you set when you started confidential printing on a PC, using the numeric keypad on the control panel. Touch Password to display the Data Entry Screen, and enter the password using the touch screen keypad and control panel keypad. - 16 - Protect Data in the Document Folder from Access and Tampering (continued) Touch OK. The screen will go back to the Confidential Print User ID/Password Entry Screen. Touch OK on the Confidential Print User ID/Password Entry Screen. Confidential printing will start. · Passwords are case sensitive. · If a wrong password or fewer than 8 alphanumerical characters are entered and the OK key is touched, the warning message "Password does not match" will appear, and no key will work for five seconds. Enter the right password after five seconds. · If authentication fails, the information will be saved in the audit log. - 17 - Protect Data in the Document Folder from Access and Tampering (continued) Output data in the Fax Confidential Inbox Registering a confidential password/access protection number for the Fax Confidential Inbox: When registering the Fax Confidential Inbox, touch Confiden. (confidential password) and enter 1-4 numbers using the numeric keypad on the control panel. Touch Protect No to display the Data Entry Screen. In Enhanced Security mode, enter the access protection number made up of 8 alphanumerical characters, and touch OK. The Registration key on the Confidential Registration/Edit Screen will not work until an 8-digit access protection number is entered. · The control panel keypad can also be used to enter the number. · When an access protection number is entered, all characters are displayed as *. · A password for the scan box is not mandatory. Set a password if you want to improve security. · Access protection numbers are case sensitive. · If fewer than 8 alphanumerical characters are entered for the access protection number and the OK key is touched, it will not be accepted. [. . . ] 11: Password authentication for user box OK/NG Change attributes of user box by user Box No. 12: Change attributes of user box OK Access to document Box No. 13: Access to document OK Delete document Box No. 14: Delete document OK Change attribute of document Box No. [. . . ]