User manual KONICA MINOLTA BIZHUB 361

[. . . ] User's Guide [Security Operations] 2008. 1. 05 Contents Contents 1 Security 1. 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Compliance with the ISO15408 Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Operating Precautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 INSTALLATION CHECKLIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Security Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Check Count Clear Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 Data to be Protected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. 15 Select the desired mode and touch [Delete]. The overwrite method can be chosen from eight different modes of [Mode 1] to [Mode 8]. Overwrite All Data takes about 1 hour in [Mode 1] at the minimum and about 4 hours in [Mode 8] at the maximum. For the overwrite methods of [Mode 1] to [Mode 8], see "Setting the Overwrite All Data function" on page 2-78. 501/421/361 2-70 Administrator Operations 2 16 A message appears asking whether you want to overwrite all data. Select [YES] and touch [OK]. 17 18 "All data is being overwritten and cleared. Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. 501/421/361 2-71 Administrator Operations 2 2. 12 Protecting Data Stored in the Flash Memory The administrator settings in this machine allow setting or changing the Flash Memory Lock Password that is used to authenticate the Administrator of the machine. Should the flash memory be removed unawares, the Flash Memory Lock Password locks the flash memory protecting data contained in it. The Flash Memory Lock Password entered is displayed as "*. " 2 Note Set unique password for Flash Memory Lock Password. Do not set any number that can easily guessed from birthdays, employee identification numbers, and the like for Flash Memory Lock Password. Change the Flash Memory Lock Password at regular intervals. Make sure that nobody but the Administrator of the machine comes to know the Flash Memory Lock Password. 2 Note When the Flash Memory Lock Password is set, flash memory verification is carried out when the machine is started. If the flash memory is illegally replaced with another and the flash memory cannot be unlocked by the Flash Memory Lock Password, the machine sounds an alert and stops booting while displaying an hourglass icon on the control panel. If the flash memory does not have the Flash Memory Lock Password setting, the control panel displays Service Call "SC-D303", a message that tells there is a mismatch between the flash memory and the Flash Memory Lock Password. The flash memory has the following function. Even if the flash memory is illegally removed or replaced with another, detection of a wrong Flash Memory Password five consecutive times will lock the authentication function. Leak of data can thus be prevented. 2. 12. 1 Setting the Flash Memory Lock Password 2 Note When the main power switch is turned OFF and ON, wait at least 10 seconds to turn it ON again after turning it OFF. If there is no interval between turning the main power switch OFF and ON, the machine may not function properly. Here is the sequence through which the main power switch and sub power switch are turned ON and OFF. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch Turn off the main power switch Turn on the main power switch Turn on the sub power switch Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. <Setting can be made only from the control panel> 0 For the procedure to call the Security Settings menu to the display, see steps 1 and 2 of "Setting the Enhanced Security Mode" on page 2-11. [. . . ] Especially, be sure not to forget the settings made to security related data such as auth-Pathword and priv-Pathword during back up. Note that the Enhanced Security Mode is turned OFF when restoring data that are backed up under the condition where the Enhanced Security Mode is set to OFF. In backup, Image Data Encryption Passphrase cannot be backed up. If Image Data Encryption Passphrase is changed during backup, a warning message appears saying that there is a mismatch in the Image Data Encryption Passphrases when the machine is started after restoration. [. . . ]