User manual KONICA MINOLTA PAGESCOPE CABINET-GB

[. . . ] PageScope Cabinet User Manual Table of Contents 1 Introduction 1. 1 1. 2 Welcome to Minolta . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Roadmap of this Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Where to find what in this User's Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Brief Explanation of Special Type Styles and Method of Presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 2 3 About PageScope Cabinet 2. 1 Software Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Installation 3. 1 3. 2 3. 3 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Installing the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Uninstalling the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 4 First Steps 4. 1 Starting and Closing the Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Starting PageScope Cabinet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 Closing PageScope Cabinet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Overview of the Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Setting up and Cancelling a Management Object Folder. . . . . . . . . . 4-3 Designating a Folder as a Management Object Folder. . . . . . . . . . . . . . . . . . . 4-3 Designating from an Existing Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Designating from a New Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Renaming a Management Object Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 Cancelling the Management Object Folder Status. . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Cancelling by Using the Menu Bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Cancelling by Drag and Drop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7 Deleting a Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8 Opening a Management Object Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 Thumbnail View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 List View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10 Sorting Document Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11 Thumbnails. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 Creating Thumbnails. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 4. 2 4. 3 4. 4 4. 5 PageScope Cabinet TOC-1 Updating Thumbnails. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Changing the Display Size of Thumbnails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 Rotating Thumbnails. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 4. 6 Setting System Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] 1 2 3 4 5 6 7 8 Name menu bar thumbnail field "Document Displaying" field "Displaying Options" bar marker bar tag field "Document File Information" field keyword field Note The PageScope Cabinet DocViewer dialog may sometimes open behind the "PageScope Cabinet" window. 5-8 PageScope Cabinet Managing Document Files You can adjust the display size of an image file in the "Document Displaying" field according to your demands: 5 Select the setting desired in the drop-down menu of the "Displaying Options" bar. The PageScope Cabinet DocViewer dialog checks whether the printout image is portrait or landscape. If the orientation of the printout image is different from that of the paper, the image will be rotated by 90 degrees. For multiple-page TIFF files, a file contains several images. You can browse each image by scrolling: Click on the arrow buttons in the "Displaying Options" bar. The numbers indicate the image which is momentarily displayed. When a "Virtual Merge" mode is opened by the PageScope Cabinet DocViewer dialog, the thumbnails of all files will be displayed. But: Only the page currently displayed on the screen will be printed. Information on each document file is displayed by clicking on it with the left mouse button. For non-image files PageScope Cabinet DocViewer dialog opens the application which is linked to the file name extension. Operation details for the "Document Displaying" field are depending on the original application, therefore we need not to explain it here. Note When you try to open a Microsoft Office document file on a PC without Microsoft Office installed, a dialog box containing "You have chosen to download a file from this location. " will be displayed. Click on the [CANCEL] button for that case. PageScope Cabinet 5-9 5 5. 3 Virtual Merge Managing Document Files PageScope Cabinet allows you to combine multiple document files into an apparently single file. Combining related document files into a "Virtual Merge" mode will facilitate further handling of the files. Virtually Merging Document Files 1 Select the document file to be combined in the thumbnail view or list view. The thumbnail view or list view from a search result cannot be used for this purpose. 2 While pressing the left mouse button, drag and drop it into the target document file or into a "Virtual Merge" mode. The dropped file will be moved and added virtually to the target document file. A "Virtual Merge" mode is created. Note When you drop a document file into a "Virtual Merge" mode in the thumbnail view or list view, this document file will be inserted before the document file which is displayed in the "Vitual Merge" mode. 5-10 PageScope Cabinet Managing Document Files Thumbnail Scrolling of a Virtual Merge Mode 5 In the "Virtual Merge" mode, the thumbnails will be displayed with a file number and arrows Clicking on the right arrow will display the thumbnail of the next document file. Clicking on the left arrow will display the thumbnail of the previous document file. Removing A Document File from a "Virtual Merge" Mode 1 Select a "Virtual Merge" mode in the thumbnail view. Click on the arrow buttons until the document file desired is displayed. 2 Select "Combination/Unstack Current Page" from the "File" menu or "Context" menu. The specified file is removed from the "Virtual Merge" mode and is displayed in the thumbnail view. Removing all Files from a "Virtual Merge" Mode 1 Select a "Virtual Merge" mode in the thumbnail view or list view. 2 Select "Combination/Unstack Document" from the "File" menu or "Context" menu. All the files are removed from the "Virtual Merge" mode and are displayed as single files in the thumbnail view. PageScope Cabinet 5-11 5 Slide Show Managing Document Files This section provides information on how to start slide shows. The slide show displays all the document files contained in a "Virtual Merge" mode automatically. Starting a Slide Show In order to start a slide show, follow the steps mentioned below. 1 Open a management object folder in thumbnail view or list view. You also can use the thumbnail view from a search result. 2 Select one "Virtual Merge" to be viewed in the slide show. 3 Select "Slide Show" from the "Tool" menu or "Context" menu. The "PageScope Cabinet Slide Show" window is opened and the document files of the "Virtual Merge" file will be displayed sequentially. 5-12 PageScope Cabinet Managing Document Files Buttons and Displays in the Slide Show Window 5 By means of the buttons you can manage and manipulate the execution of the slide show. Choose the function desired by clicking on the corresponding button. 1 2 3 4 5 6 7 8 9 No. 1 2 3 4 5 6 7 8 9 Button/Display Close button First image Prev image Stop button Start button Next image Last image Interval time Image counter Function to close the "Slide Show" window to display the first image to display the previous image to stop the slide show to start the slide show to display the next image to display the last image to set the display time (in seconds) of an image shows the number of the image displayed By default, the slide show displays all the different images automatically. [. . . ] 5-24 Renaming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23 Setting up document files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25 L List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 M Management object folder Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]