User manual KONICA MINOLTA PSWORKWARE UM 00

[. . . ] 1. 1 User's Guide Workware Contents Contents 1 Introduction 1. 1 1. 2 Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1 Structure of This User's Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Content of Each Chapter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Explanation of Guide Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 2 3 Features of PageScope Workware 2. 1 Software Capabilities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 Installation 3. 1 3. 2 3. 3 System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1 Installing the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3 Uninstalling the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 For Windows XP:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 For Windows 2000:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 4 Basic Operation and Setup 4. 1 Starting Up and Quitting PageScope Workware . . . . . . . . . . . . . . . . . . . . . . . . 4-1 To start up PageScope Workware. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1 To quit PageScope Workware. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Main Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3 Main window toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4 Setting the User Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 To display the "Setup" dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6 "General" Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8 "FTP" Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10 "Launcher" Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12 To register an application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13 To register e-mail message settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14 To register folder settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16 To register FTP client settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18 To register SharePoint Portal Server settings . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20 To register printer settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22 To change the icon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23 To change settings registered in the launcher. . . . . . . . . . . . . . . . . . . . . . . . . . 4-24 To unregister settings in the launcher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-24 i 4. 2 4. 3 PageScope Workware Contents "OCR" Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-25 "Watch folder" Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-26 To change the monitored folder settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-30 To cancel the monitored folder settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ] The number of files, the number of folders and the number of binders that the folder contains are indicated. The color of the folder can be changed here. The default color setting is yellow. 6 Color 5-4 PageScope Workware Managing Document Files To display the "File Properties" dialog box of a document file Follow the procedure described below to display the "Files Properties" dialog box of a document file. 5 1 In File area, select the document file for the "Files Properties" dialog box that you wish to display. 2 On the [File] menu or on the menu that appears after right-clicking the selected file, click [Properties]. The "File Properties" dialog box for the document file appears. Information about the selected document file is displayed in this dialog box. PageScope Workware 5-5 5 "General" tab Managing Document Files 1 2 3 4 5 6 7 8 No. 1 2 3 4 5 6 7 8 Item File Name Created Modified Accessed Size Total No Of Pages Versions Original File List Description The name of the file is indicated. The date when the file was created is indicated. The date when the file was updated is indicated. The date when the file was last accessed is indicated. The data size (KB) of the file is indicated. The number of pages in the file is indicated. The version number is indicated if versions of the file are being managed. The extension and modification date of all original files linked to the file are listed. 5-6 PageScope Workware Managing Document Files "PDF Properties" tab 5 1 2 3 4 5 6 No. 1 2 3 4 5 6 Item Title Subject Author Keywords Creator properties information Description The title of the file can be specified. The subject for the file can be specified. The author of the file can be specified. The keywords for the file can be specified. The application of the file can be indicated. Various settings for the file are indicated. Note The information in the Title, Subject, Author, Keywords, and Creator boxes can be changed. PageScope Workware 5-7 5 "Additional Properties" tab Managing Document Files 1 2 3 4 No. 1 2 Item Comment Importance Description Comments for the file can be typed in. The priority of the file ("High", "Normal", "Low" or "N/A") can be specified. The default priority setting is "N/A". [. . . ] 7-3 Property dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4 Q quitting Image Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-38 PageScope Workware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 R registering applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [. . . ]