User manual KONICA FAX 9820

[. . . ] HOME FAX 9820 User's Guide HOME Konica FAX 9820 User's Manual © 1998 Konica Business Technologies, Inc. DISCLAIMER Konica Business Technologies, Inc. has made every effort to ensure that the information in this manual is complete and accurate. However, constant efforts are also being made to improve and update the product. [. . . ] To obtain the best possible quality for the type of document you are scanning or faxing, use the Yes 3key to set the resolution of your document. For most normal documents, the default STD setting works well. Document Type Normal office documents Documents with small type or other fine details Documents with photos or many shades of gray Resolution to Use STD (Standard) FINE or EX. FINE Resolution of Scan 200 X 100 dpi s FINE: 200 X 200 dpi EX. FINE: 200 X 400 dpi 200 X 200 dpi 1 Adjust the document guides to the width of the paper you are using. PHOTO 36 Faxing: Basic Operations HOME 5 If necessary, use the No 4 key to adjust the level of contrast in your document. For most documents, the default NORMAL setting works best. Document Type Documents with normal contrast Documents which are too light Documents which are too dark Contrast to Use NORMAL LIGHT DARK 3 If necessary, press the Start key to begin the transmission. The table below explains some of the messages you may see during a typical fax transmission. Note: By default, One Touch keys and Auto Dial numbers begin transmission automatically, without pressing the Start key. The Auto Start setting lets you change this--see page 61 for details. Message Explanation The remote location's Personal ID, TSI/CSI, Location ID or the telephone number you entered will identify the location during transmission. XX. X indicates the transmission speed in bits per second. If the red alarm indicator lights and you see this or another error message, a problem occurred during the communication. Refer to the chapter on Problem Solving for assistance. 6 Your documents are now ready for faxing or copying. Sending a Fax to a Single Location 1 2 Load your documents. Refer to the instructions below. To Dial Using A One Touch key Do This Press the One Touch key. (On the Konica FAX 9820, lift the main One Touch key pad to reach One Touch keys 16­30. ) Press the Auto Dial key, then enter the two-digit Auto Dial number on the numeric keypad. Dial as you would on a normal telephone. If you make a mistake, press the Yes 3 key to go back and re-enter the number. Press the Start key when you have finished entering numbers. Pick up the handset of your external telephone and dial the number of the machine you wish to transmit to. If the receiving fax machine is in automatic reception mode, you will hear a highpitched tone. If a person answers the phone, ask them to press the Start key on their machine. (location) DIALING CALLING SENDING/XX. X RESULT = OK COMMUN. ERROR An Auto Dial number The numeric keypad Search Key Dialing An external telephone If you are not sure which One Touch key or Auto Dial number contains the location you want to call, use the Search key to look through an alphabetical list of all of the Location IDs programmed into your machine. Faxing: Basic Operations 37 HOME 1 2 When selecting locations, press the Search key. The display will show ENTER 1'ST CHAR. Repeatedly press the Search key to look through the entire list of locations in alphabetical order, or locate the letter you want on the numeric keypad, and press that key repeatedly to look through Location IDs beginning with that letter. Real-Time Dialing You can redial a number manually at any time by pressing the Redial key. Note: If a power loss occurs, the redial information is lost--see "Power Failures and Memory, " page 41. Confirming Results Normally, your machine dials the entire number of the location you have selected at one time. Occasionally, you may need to dial numbers in real time--one digit at a time. If your machine is equipped with a handset, you can dial in real time by picking up the handset, or you can press the Hook/Voice Request key. Redialing After transmission, press the Copy key once (with no documents loaded) to see the result of your transmission on the display. [. . . ] You must set up a mail box before anyone can send you a confidential fax. See "Receiving Confidential Faxes, " page 47. Make sure the person sending you the fax knows the correct mail box number. Your machine is connected to a PBX and you cannot dial out. You must enter your access digit to reach an outside line before the telephone number for each number that you dial or program into your machine. [. . . ]